Administrative Assistant

1 day ago

Singapore CERES FUND MANAGEMENT PTE. LTD. Full time

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, which include but not limited to making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

**Responsibilities include**:

- Handle administrative requests and queries from senior managers
- Organizing and scheduling appointments
- Planning meetings and taking detailed minutes
- Manage and upkeep of office facilities, order office supplies
- Handle and provide administrative support for contracts renewal, courier service arrangements, answer and direct phone calls, maintain contact lists, travel arrangements and visas, employees’ claims, work pass renewal
- Develop and maintain a filing system
- Handle and assist with payroll computation matters
- Perform some accounting functions such as account reconciliation, invoice and bill payments
- Provide general support to visitors when necessary
- Act as the point of contact for internal and external clients
- Submit and reconcile expense reports
- Coordinate office renovations

**Requirements and skills**
- Proven experience as an Administrative Assistant or Office Admin Assistant;
- Knowledge of office management systems and procedures;
- Working knowledge of office equipment, like printers and fax machines;
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
- Excellent written and verbal communication skills in both English and Mandarin;
- Positive attitude, good interpersonal and coordination skills;
- Strong organizational skills with the ability to multi-task and work independently;
- Takes initiative, fast learner and adaptable to dynamic situations;
- Attention to detail and problem solving skills;
- Diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus

  • Administrative Assistant

    4 days ago

    Singapore Alpha Shading Full time

    Supply Chain Graduate from Singapore University of Social Sciences Company Description Alpha Shading Group specializes in high-end motorized systems for outdoor spaces like patios, terraces, balconies, and outdoor areas. Role Description This is a full-time on-site Administrative Assistant role located in Tampines. The Administrative Assistant will be...

  • Administrative Assistant

    1 week ago

    Singapore AVENIR MAISON PTE. LTD. Full time

    **Administrative Assistant Job Brief**: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative...

  • Administrative Assistant

    2 weeks ago

    Singapore MAXWYN PROPERTIES PTE LTD Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Responsibilites** - Answer and direct phone...

  • Administrative Assistant

    1 week ago

    Singapore YANS CONSTRUCTION Full time

    Administrative Assistants are responsible for many clerical tasks to ensure the staff can communicate and work efficiently. Their job involves answering phone calls, greeting visitors, distributing mail, and preparing communications. Administrative Assistants assist with the day-to-day operations of an office by doing tasks such as filing paperwork,...

  • Administrative Assistant

    2 weeks ago

    Singapore 1AXIS PTE. LTD. Full time

    **1AXIS aims to provide customers a one-stop solution for all your vehicle needs. We provide purchasing or selling of new & pre-owned vehicles, trading, exporting, and financing your vehicle. The management is looking for a responsible Administrative Assistant to join their dynamic finance team. Duties of the Administrative Assistant include providing...

  • Administrative Assistant

    2 weeks ago

    Singapore AVID CONSULTANCY Full time

    Job Summary: To assist the Administration Manager in all administration works. - Have proper bookkeeping on all incoming and outgoing letters. - Assist in processing all claims, payments and invoices. - Assist in transport and vehicle arrangement. - Assist in office maintenance and procurement. - Support in Administrative, Procurement and EDMS. - Comply with...

  • Administrative Assistant

    2 weeks ago

    Singapore PAN-ASIA RESOURCES PTE LTD Full time

    Handle general reception duties in handling duties such as calls, walk-in enquires and receiving delivery orders. Assist students seeking medical help in sick bay and contact form teacher / parents when necessary. Perform administrative duties to support school meetings and events. Assist administration department in projects assigned related to...

  • Administrative Assistant

    2 weeks ago

    Singapore Cyclect Holdings Full time

    This position is open only to Singaporean or Singapore Permanent Residents. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general...

  • Administrative Assistant

    3 days ago

    Singapore SMTP CONSULT PTE. LTD. Full time

    My client is a law firm who is currently seeking an Administrative Assistant to join the team and support the Corporate Secretarial and/or Immigration & Family Office Departments. As a valued member of the firm, the Administrative Assistant will play a pivotal role in ensuring the seamless operation of these critical departments. Responsibilities...

  • Administrative Assistant

    2 weeks ago

    Singapore PMG PL PTE. LTD. Full time

    Administrative Assistant provide administrative supports to the team through a variety of tasks related to organization and communication. This role holds the responsibility of keeping documents and information confidential and ensure the efficient and smooth day-today operation of the clinic. **Job Scope** - Provides administrative support to ensure...