Admin Executive

2 days ago

Ang Mo Kio, Singapore HellermannTyton Pte Ltd Full time

We are looking for a Admin Executive to lead office administration, coordinate logistics, manage facilities, and deliver essential support to HR and operational departments.

**Job Duty and Responsibility**
- Arrange travel, hotel accommodation for senior-level staff and visitors (if required)
- Coordinate repatriation travel for foreign employees
- Prepare letter of invitation for visitors or oversea employees
- Coordinate courier services between Yishun and Ang Mo Kio offices
- Collect, sort, and distribute incoming mail for Ang Mo Kio internal staff
- Manage procurement of office supplies and stationery across all locations
- Oversee photocopier toner and waste toner replacements
- Monitor and replenish pantry for all location
- Coordinate with the vending machine vendor on all related matters
- Administer employee access cards (issuance, record updates, replacements, and termination)
- Manage name card and locker key issuance for employees
- Coordinate uniform and T-shirt distribution
- Manage user accounts in Egencia and Concur (creation and deletion)
- Coordinate external training registration and maintain training records
- Support logistics and planning for HR and company events/functions
- Act as the contact person for building management
- Oversee general office maintenance and workspace setup for new hires
- Coordinate office renovation and relocation projects
- Manage office cleaning vendor, including service schedules and performance for all sites
- Arrange and monitor regular carpet cleaning services
- Manage building notifications and communications from the landlord
- Coordinate ordering and installation of office nameplates
- Serve as the company’s appointed Fire Warden and act as a key contact point during emergency situations
- Support Office risk management and compliance-related matters

**Requirements**:

- Minimum 5 years of experience in HR Admin or Office Administration
- Min Diploma in Business Administration
- Proven experience in administrative or office management roles
- Independent, resourceful and a team player
- Strong organizational and coordination skills
- Good interpersonal and communication abilities
- Ability to multitask and work in a fast-paced environment
- Proficient in MS Office Suite
- Based in Ang Mo Kio Office, however due to work requirement, he/she will be required to travel to different sites whenever necessary

**Job Types**: Full-time, Permanent

Pay: $3,000.00 - $4,200.00 per month

**Benefits**:

- Dental insurance
- Health insurance
- Work from home

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

**Experience**:

- Admin: 5 years (preferred)

Work Location: Hybrid remote in Singapore 569059

Expected Start Date: 01/08/2025

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