Costing and Purchasing Supervisor/assistant Manager

**Job Responsibilities:
**Purchasing & Costing (Trade / Non-Trade)**
- Manage vendors/suppliers’ and 3PL relationships, and proactively negotiate for favourable contract prices, T&Cs and deliveries schedules to meet the businesses/customers’ requirements.
- Maintain and ensure entries in the ERP System are always accurate, up-to-date, and timely
- Liaise with 3rdparty vendor on ERP system/s issues resolution, system improvements which includes system upgrade and new deployment
- Responsible for the forecasting and managing of annual/quarterly procurement budget, and liaison with relevant stakeholders for consensus and approval
- Work closely with Stores, Warehouse and Vendors on inventory management which includes:

- Brand/Product Assortment management,
- Handling of Customer deliveries and Returns
- Ensuring Stock-Take/Stock Accuracy in ERP/WMS and physical
- Minimising of Ageing inventory and Disposal
- Stock Purchases for new and replacement orders
- Ensure ‘SB’ items are monitored and actioned weekly; arrange work order with ‘Deluxing’ team for cleaning, repairs, labeling.
- Check and ensure disposal items accounted and obtain approval prior to disposal
- Monitor Loan to customers. Ensure loan items are returned in good condition, and cleaned before putting away
- Lead Stock take process
- Coordination of warehouse sales
- Act as Superuser for ERP system related that is related to the business
- Work closely with Stores, Warehouse, Marketing and 3PLs to ensure smoothing running of various Store promotions and Sales events
- Work with Stores, Suppliers and Management closely on Showroom set-up/display, budgeting, stock replenishment and new purchases during trade fairs
- Responsible for the maintenance of item master in ERP for new, existing and obsolete products
- Work closely with the Supply Chain Freight Executive to ensure on-time delivery of stock replenishment and the execution are abiding with the current freight policy
- Timely reporting of any discrepancies / irregularities to management or HQ for actions or further escalation
- Compile and maintain all purchase records, supplier databases and procurement contracts
- Work closely with Finance and Management on managing the cash flow for payments to vendors and suppliers
- Develop SOP and Flowcharts related to Purchasing & Costing
- Report to HQ for any discrepancies or damages for in-coming goods
- Establish fruitful working relationship with our Principal (HQ).
- Perform Product, Competitors and Market Analysis as required
- Any other duties assigned by the Supervisor/Department Manager
- **Pricing and Promotions**
- Closely monitor the price factor and update when there are changes to the delivery, freight or exchange rate
- Review Gross Profit Margin of the promotional and pricing discounts items are within the guidelines set by company
- Manage the pricing, and Gross Profit Margins for locally sourced products. Work closely with Suppliers and Store on promotional activities for given brands
- Responsible for the maintenance and timely updating of products’ sale price in the system
- Any other duties assigned by the Supervisor/Department Manager
- **People Management**
- Supervise and manage a team of Buyer/Purchaser’s on their daily activities
- Responsible for training of new employees on purchasing process, procedure and ERP system (Purchasing)
- Training, Career Development and Staff Retention
- Performance Appraisal for Staff
- Any other administrative duties related to people management
- **Customer Deliveries**
- Closely monitor deliveries and returns with Warehouse, Stores and 3PL via group chat
- Ensure that any damage goods are taken care of by the respective team
- Verify and approve adhoc delivery charges request and on invoices. Escalate when needed
- **Reports**
- Review/Approved Weekly Payment report
- Shipment Tracking report
- Cost of Sales Report - Monthly
- Purchases Summary Report - Monthly
- SB reports
- Disposal report
- Customer shipment Ageing report
- Inventory report - Weekly
- Sold Quantity Report - Weekly

**Job Requirements/Pre-requisites**:

- Degree/Diploma in Business, Supply Chain or equivalent
- With 3-5 years relevant experience in a similar position, preferably in similar industries
- Good interpersonal & management skills. Keen to learn, with good initiative and able to think outside of the box
- Hands on experience with Microsoft 365 Business Central, Navision, Axapta will have added advantage