Purchasing Cost Officer

**Responsibilities**: - Responsible to support Purchasing Manager and Cost Control in the smooth and efficient operation of the Purchasing, cost control, and receiving functions. - Consider first the interest of the company in all transactions and to carry out and believe in the company’s established policies. - Buy without prejudice, seeking to obtain the maximum ultimate value of each dollar of expenditure. - Subscribe to and work for honesty and truth in buying, and to denounce all forms of manifestation of commercial bribery. - Have a complete understanding of the Hotel's policy relating to Fire, Safety and Health. - Ensure adherence to all ACCOR’s control procedures pertaining to Purchasing, Cost Control and Receiving - Assist Purchasing Manager and user departments in sourcing and negotiating prices for supplies, operating equipment and food and beverage products. - Negotiate with selected suppliers and obtain competitive quotations. - Ensure that the purchase policy and procedures are strictly adhered to. - Ensure cost effective purchases while maintaining quality and service, for all supplies and services. - Ensure most economical purchase of goods and services for the hotel, ensuring that purchasing is committed on most competitive terms. - Choose the best price not at the expense of maintaining our quality and standard. - Process Purchase Requisition, ensuring quotations are attached and explanations are sufficient to support the purchase. - Support Purchasing Manager in purchasing decisions by comparing quotations. - Prepare the required reports assigned by Purchasing Manager. - Keep close contact with the suppliers for obtaining updated and relevant market information and report to Purchasing Manager. - Keep records of a purchasing development such as Purchase record, Vendor Record, Blueprint and specification record, print forms record - Bids received must be based on a specified quality and quantity. All purchase requests must state vendors names in the appropriate spaces and bids received from each vendor on the appropriate lines. - Order placed with suppliers must ensure the following considerations: - That bids are for the specified merchandise. If yields differ, the lowest price may not be the best to buy. - Promptness of service and past experiences with vendors should be - considered in selecting the vendors. However, care should be taken to avoid reliance on a limited number of suppliers. - In obtaining quotations, ensure that it includes freight and delivery to the Hotel. - Frequently, in the course of ordering, the suppliers will offer "Bargains" for larger quantity purchases. - In general, large quantity buying should be avoided. These "Bargains" must be brought to the General Manager's and Director of Finance’s attention for approval. - Assist Cost Control Executive in cost control and receiving functions - Assist to ensure Store, Receiving and all their related areas are strictly complied with the standards at all time. - Support Cost Control Executive in conducting monthly inventory of beverage store and supervising stock-taking in stores, kitchens and bars. - Support Cost Control Executive in checking recipe costings, inter-kitchen transfers, wastages at outlets, beverage variances and any other cost control related matters. - Assist to check Market List, Receiving Record, Costing List to ensure the effectiveness of the control system. - Perform duty as and when required by Director of Finance. **Job Specifications**: - Minimum of 2 years experience in purchasing and/or cost control, 5 star luxury environment preferred. - Projects professional image at all times through personal presentation / interpersonal skills. - Initiates contact and establishes rapport easily. - Appreciates and maintains an effective outlet for stress. - Has the ability and willingness to undertake further development. - Formal qualifications in purchasing or material management to at least Diploma level preferred - Exceptional people and communication skills - The highest level of attention to detail - Exceptional organisational and time management skills - Microsoft Office expertise to Intermediate or Advanced level - Creativity and imagination - Experience in preparing, writing and proofing purchase specification - An affinity with technology in relation to order processing