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Legal Secretary
2 weeks ago
Job Title
- Legal Secretary
- Job Location
- Singapore
- Job Type
- Business/Professional Services & Support
- Expertise
- Description
**Job requirements**
A secretarial role supporting partners and associates within the Singapore Disputes Resolution Practice Group, providing support with all administrative tasks including management of client files, management of billing and financial activities, client relationship and business development coordination, diary and travel management and document production.
The Legal Secretary provides dedicated support to a range of fee earners (usually between 3-5 lawyers) with all administrative tasks including but not limited to: management of client files, billing and financial activities, client relationship and business development coordination, diary and travel management and document production.
Working as part of a broader secretarial support team and reporting to a Secretarial Team Leader (STL) / Legal Support Manager, Asia, the Legal Secretary is flexible, committed to working with others as part of a high-performing team, and passionate about providing a high-quality, timely legal support service.
**Key responsibilities**
- Providing secretarial and administrative support in the practice area as required
- Assisting with the preparation and formatting of court documents; monitoring court deadlines and schedules
- Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; ; dealing with queries and relaying messages
- Client filing: maintaining electronic client files; archiving including arranging collections and retrievals from the off-site archive company
- Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm's needs are met; work cohesively with secretaries and admin assistants from other regions
- Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
- Excel Spreadsheet management; input; logging; merging and reporting the data as required
- Billing: general billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondence
- Financial Administration: manage time entries; dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions
- Potential to cover receptionist when needed
- Other related duties as required.
**Essential Skills & Experience**
- At least 5 years of legal secretary experience in a law firm
- Ideally a recognised secretarial qualification with good academics
- Accurate typing (minimum speed 60 wpm)
- MS Office skills (Outlook, Word, Excel and PowerPoint)
- Excellent spelling and grammar
- Knowledge of e-litigation filing procedures
- Knowledge of legal documents and terminology
- Attention to detail with a high level of accuracy
- Ability to prioritise own workload to meet agreed deadlines
- Excellent organisational skills
- Excellent communication skills
- High level of initiative and pro-activity
- Ability to be calm and retain a professional attitude under pressure
- Ability to work independently
- Flexible and committed
- Positive attitude
- Team player.
In addition to any Partner reporting lines, all Legal Support staff report to a Secretarial Team Leader / Legal Support Manager, Asia.
**About the firm**
A pragmatic and dynamic international law firm with a focus on core sectors of infrastructure, insurance, international trade, natural resources and transportation. Clyde & Co is recognised for its work in and with fast-moving and volatile emerging markets, and for a history of managing complex, multi-jurisdictional transactions and disputes. Internationally, with more than 5,000 staff across six continents, we are on the front line for our clients' interests, all over the world. Our culture is one that is based on our integrity, enjoyment of work and a spirit of adventure that runs through everything we do. Clyde & Co is a truly entrepreneurial firm, always seeking new opportunities. We have had a presence in the Asia Pacific region for close to 40 years, during which time we have invested in building a network of market leading specialists who support our clients' international and regional growth strategies. We have over 500 directly employed staff in-region. Our regional network includes presence in: Hong Kong, Shanghai, Beijing, Chongqing, Ulaanbaatar, New Delhi, Kuala Lumpur, Singapore, Auckland, Sydney, Brisbane, Melbourne, and Perth, as well as working closely with Clyde & Co offices around the world.
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