Lead Administrative Assistant

At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters - to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.

THE ROLE

Using discretion and judgment, provides consistent, high-level administrative support to assigned members of the Investment Department in a value-added manner. Ability to perform administrative responsibilities with mínimal supervision.

WHAT YOU WILL DO
- Partners with assigned investment professional to perform a variety of specialized duties, which may be complex in nature. Understands their business needs; works proactively to meet those needs while following department procedures and guidelines.
- Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional.
- Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations.
- Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner.
- Collaborates with the senior office associate to assist with administrative procedures and performs a variety of specialized duties which can be confidential in nature and require knowledge or understanding of department operations.
- Ensures external and internal communication, documents and materials are accurate and error free.
- Consistently looks for ways to improve various department processes and procedures to ensure efficiency.
- Performs additional responsibilities as requested.

WHAT WE ARE LOOKING FOR
- Bachelor’s degree or equivalent education and work experience (in an MNC, able to work in a fast-paced environment with colleagues of diverse backgrounds and levels.)
- Minimum five years administrative experience, preferable in the Financial Services Industry but not limited.
- Corporate Access (Planning and arranging Conference /Bespoke trips) experience is an added advantage.
- Meticulous, an enthusiastic problem-solver, exercises good time-management with excellent calendar management skills is necessary.
- Excellent interpersonal, communication and analytical skills. (Has strong written and oral communication abilities and interact confidently with cross-functional teams.)
- Able to multi-task and is flexible to change priorities as needed to attend to more urgent and important tasks.
- An initiator who is able to work independently at the same time collaborates well with the team.
- Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access (Sharepoint).
- Experience with travel (Flights, hotels, train and rental car, etc) and expense management (Concur system), video conferencing equipment (Zoom, TEAMS, Webinar, etc).

LI-HYBRID

What we offer:
At MFS, we view our employees as family — and like you, we want our family happy and healthy. That's why we provide competitive benefits programs and family-friendly policies which support the work-life balance needs of our employees.

MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting.

This position will require individuals to be fully vaccinated against COVID-19 as part of their job responsibilities, unless MFS approves an exemption as an accommodation due to a medical condition. Submission of an exemption request does not guarantee that an exemption will be approved or that the request can be accommodated.

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