Accounts Specialist

**About Us**: **About NTUC Health Co-operative Limited** **NTUC Health Co-operative Limited (NTUC Health)** is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on close to three decades of experience and expertise, NTUC Health is among the largest providers of active ageing, senior day care, nursing home, and home personal care services in Singapore. We also serve vulnerable seniors in selected areas in Singapore through Community Case Management Services (CCMS), CREST mental health support, and a sheltered senior group home. In addition, we run a family medicine clinic. Our purpose is to achieve ‘health for life'; enabling healthy and fulfilling years by being a trusted partner of seniors and their families in our community. **Services**:Senior Day Care | Home Care | Nursing Home | Active Ageing and Senior Fitness | Rehabilitation and Physiotherapy | Family Medicine **Community Support**: CCMS (Community Case Management Services) | CREST (Community Resource, Engagement and Support Team) | Henderson Home **Overall Description**: The Accounts Payable Assistant Manager, reporting to Finance Director, plays a pivotal role in overseeing the efficient and accurate processing of all accounts payable transactions within the organization. This position requires meticulous attention to detail, strong organizational skills, and the ability to manage accounts payable staff while ensuring compliance with financial policies and regulations. The incumbent will work closely with the Finance Director to uphold financial integrity and contribute to the overall success of the financial accounting and control functions. **Main Job Tasks and Responsibilities**: - **Vendor Relations**: Establish and maintain positive relationships with vendors, resolving payment discrepancies and addressing inquiries promptly. - **Policy Compliance**: Ensure adherence to company policies, accounting principles, and legal requirements in all accounts payable activities. - **Reporting**: Generate regular reports on accounts payable metrics, providing insights to support strategic financial decision-making. - **Month-End Close**: Ensure timely and accurate month-end closing and AP account reconciliation. - **AP Aging Review**: Regularly review AP aging reports and follow up on long outstanding items. - **P-Card and Cash Claim Management**:Oversee the processing and policy compliance of staff cash claims and corporate purchasing card (P-Card) transactions - **Query Management**: Oversee the AP query mailbox to ensure prompt resolution of staff and vendor enquiries. - **Audit Support**: Support audit processes by preparing necessary AP documentation and responding to audit queries. - **ERP & System Projects**: Contribute to finance system transformation initiatives (e.g., ERP implementation), including providing AP process input and testing support. - **Stakeholder Engagement**: Collaborate with internal teams such as procurement, finance, and business units to streamline procure-to-pay processes. - **Supervision**: Manage and lead the Accounts Payable Associate, ensuring timely and accurate processing of invoices, expense reports, and payments. - **Training and Development**: Train and develop accounts payable staff, fostering a high-performance culture within the team. **Qualifications**: - **Education and Experience**: - Bachelor's degree in Accounting, Finance, or a related field. - 4 years of experience in Accounts Payable with 1-2 years of experience in a supervisory position. - Proven experience as an Accounts Payable Manager or in a similar role. - Strong analytical and problem-solving skills. **Key Competencies**: - **Leadership**: Ability to lead and motivate a team, fostering a collaborative and high-performing work environment. - **Attention to Detail**: Meticulous in reviewing financial documents, ensuring accuracy and compliance. - **Communication**: Strong verbal and written communication skills for effective collaboration with team members, vendors, and other departments. - **Analytical Thinking**: Proficient in analyzing financial data, identifying trends, and proposing improvements. - **Adaptability**: Ability to adapt to changes in technology, processes, and industry regulations. - **Integrity**: Demonstrated commitment to ethical financial practices and maintaining confidentiality. **Other Information**: This is in partnership with the Employment and Employability Institute Pte Ltd ("e2i"). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solut