Admin Manager

3 days ago

Singapore YI JIA MANUFACTURING PTE. LTD. Full time

**1. General Administration & Office Management**:

- Oversee day-to-day office operations, documentation, and administrative support.
- Maintain proper filing systems, records, permits, and licenses.
- Supervise administrative staff (clerks, office assistants, receptionists, drivers, cleaners, etc.).
- Manage travel arrangements, logistics, and company vehicles.

**2. Facility & Asset Management**:

- Manage upkeep and maintenance of office buildings, factory facilities, and staff amenities.
- Coordinate repairs, renovations, and servicing of utilities (electricity, water, air-conditioning, etc.).
- Oversee asset management, office equipment, and supplies procurement.

**3. Procurement & Vendor Management**:

- Handle procurement of **non-production items**(stationery, PPE, office equipment, canteen supplies, etc.).
- Negotiate contracts and maintain relationships with vendors and service providers.
- Monitor cost control and ensure timely delivery of goods and services.

**4. Compliance & Regulatory Support**:

- Ensure company compliance with local government requirements for permits, licenses, and certifications.
- Assist in audits, inspections, and compliance with **MOM, NEA, SCDF, and other authorities**(depending on country).
- Maintain updated administrative policies in line with regulations.

**5. Security & Safety Support**:

- Oversee security services for factory premises, warehouses, and offices.
- Coordinate with HR & HSE (Health, Safety & Environment) departments for emergency procedures and safety drills.
- Ensure visitors and contractors comply with safety and security protocols.

**6. Employee Services & Welfare**:

- Manage staff facilities such as canteen, dormitories (if applicable), locker rooms, and transportation.
- Oversee company events, meetings, and staff welfare programs.
- Support HR in handling administrative needs for employees (passes, accommodations, ID cards, etc.).

**7. Budgeting & Reporting**:

- Prepare and manage the administration department’s budget.
- Monitor expenses, cost-saving measures, and service efficiency.
- Provide regular reports to management on administrative activities.

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