Finance Executive

**Hotel Indigo colleagues are the people at the center of every new story**. They make all guests feel welcome in the neighbourhood and at home in the hotel. At Hotel Indigo® we deliver inspired service. Our guest are explorers. A discerning set of individuals who bring their curiosity, uniqueness, and informality to everything they do in life. They are people who approach travel as an opportunity to expand their mind, learn new things, and create memories they can share that last a lifetime.

**Hotel Indigo colleagues are warm, personal, and unscripted.** They embrace the individuality and diversity of everyone. They enjoy iconic, worldly locations and are **drawn to discovering** what makes each of them unique. They are **inspiring storytellers** who inject positivity into their environment. They combine **informality and fun with professionalism and sophistication**.

**Duties and responsibilities**

**Financial Returns**:

- Daily banking involving the collection of banking envelopes from sales, and the opening, counting and balancing as a whole
- Process petty cash as required and reconciled daily/weekly. Prepare petty cash summary for reimbursement via giro
- Issue and return house bank contracts as required and prepare house bank accounts summary on a monthly basis
- Process due backs daily
- Performs payroll processing and month end closing of payroll with high accuracy and ensure all monthly and yearly submission to the authority are done on a timely manner
- Develops and maintains current payroll processing procedures
- Performs payroll processing and month end closing of payroll
- Ensure overtime claims are supported by proper approval and authorization
- Prepares input for payroll run including hours worked, terminations, adjustments, annual, sick and recreation leave
- Prepares manual payment for termination
- Verify the leave entitlement for all leave requests prior to approval
- Train back up payroll officer in all manpower procedures and responsibilities
- Prepares monthly/yearly internal manpower analysis report
- Reconciles automatic payroll deductions such as housing loan, superannuation payments, city ledger, etc.
- Supervises filing of payroll reports
- Journalizes payroll summary each month
- Supervises filing pay slips
- Examines year-to-date tax calculations
- Examines tax returns of the year
- Reconciles employee shop (where applicable) and prepares journals of all transactions
- Prepares income tax payment to Tax office
- Prepares provident fund and other related payments to CPF Board
- Prepares all other payments and submission to local authority on the specific timing

**People**:

- Cooperates, coordinates and communicates with other departments in matters concerning accounting related matters and internal control
- Attend to employee enquiries in relation to pay issues
- Interacts, as required, with individuals outside the hotel including hotel’s bank, tax auditors and other hotels and IHG corporate office

**Guest Experience**:

- Build and maintain positive relationships with all internal customers and guests in order to exceed their needs
- Take action to address these needs in order to exceed their expectations

**Accountability**:

- Ensure compliance to the IHG policies, procedures and statutory requirement
- Maintain accounting controls by preparing and recommending policies and procedures to improve the work flows in accounts department
- Maintains confidentiality at all times and maintains strict practice of office lock up and security of information.
- Provide assistance on analysing monthly financial accounts and provide financial information to Finance Manager
- Maintain and ensure proper update of contract, License, CAPEX, Fixed Asset Disposal Form etc on timely and accurately
- Coordinates with 3rd party data processing company/payroll software company as requested
- Maintains relationship with CPF/MOM/Labour Offices to ensure rates of pay are correct and current and maintains current copies of labour/union agreements for all position.
- Assists in monthly forecasting and yearly budget input in relation to payroll data
- Develops and maintains current payroll processing procedures
- Performs payroll processing and month end closing of payroll
- Ensure overtime claims are supported by proper approval and authorization
- Prepares input for payroll run including hours worked, terminations, adjustments, annual, sick and leavesPrepares manual payment for termination
- Reconciles automatic payroll deductions such as housing loan, superannuation payments, city ledger, etc.
- Journalizes payroll summary each month
- Examines year-to-date tax calculations
- Examines tax returns of the year
- Prepares income tax payment to Tax Office
- Prepares provident fund and other related payments to CPF Board
- Prepares all other payments and submission to local authority on the specific timing
- Coordinate and administrate in CSA Audit
- Liaison with Owner Office, IRAS, internal,