Head of Global Admin

**Job Overview**

**Key Responsibilities**

**Office Administration**:

- Oversee all office administrative functions, including facilities management, office supplies, and vendor management.
- Ensure the office environment is safe, productive, and conducive to employee well-being.
- Coordinate office maintenance and improvements.

**Procurement Management**:

- Develop and implement effective procurement strategies for sourcing office supplies, equipment, and services.
- Negotiate contracts with suppliers and service providers to ensure cost-efficiency and quality standards.
- Maintain an organized system of records for all procurement transactions.
- Monitor inventory levels and manage reorder processes for office supplies and equipment.

**Visa and Immigration Compliance**:

- Coordinate with legal and HR teams to ensure all work permits, visas, and other documentation are processed in a timely manner.
- Serve as the primary point of contact for visa-related queries and issues.

**File Management**:

- Establish and maintain organized and compliant filing systems for both physical and digital records.
- Ensure timely archiving and secure disposal of sensitive documents.
- Maintain up-to-date records of procurement contracts, vendor agreements, and office-related documents.

**Team Management & Support**:

- Lead and mentor a team of administrative and procurement staff, ensuring high levels of productivity and professional development.
- Provide support to various departments with procurement needs, assisting in budgeting and cost forecasting.

**Budget & Cost Control**:

- Develop and manage the budget for administrative and procurement functions, ensuring cost-effective operations.
- Monitor and report on expenses, identifying areas for cost savings and efficiency improvements.

**Stakeholder Engagement**:

- Build and maintain strong relationships with suppliers, service providers, and internal departments.
- Collaborate with HR, Legal, and other teams to ensure smooth operations across the business.

**Job Requirements**

**Education**:

- Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
- Professional certifications in procurement or office management (e.g., CIPS, ISO) are a plus.

**Experience**:

- Minimum of 10 years of experience in office administration and procurement, with at least 5 years in a leadership role.
- Proven track record of managing office operations and procurement strategies in a corporate setting.

**Skills & Competencies**:

- Strong leadership and team management skills.
- Excellent negotiation and vendor management skills.
- Solid understanding of procurement processes, contracts, and vendor relationships.
- Exceptional organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in Mandarin & English is a must.

**Attributes**:

- Proactive, detail-oriented, and able to handle multiple priorities simultaneously.
- A solution-oriented mindset with the ability to think strategically and solve problems.

【工作期待】

我们正在寻找一位高技能和战略性的行政和采购总监，负责监督新加坡办公室的行政职能和采购运营。理想的候选人将负责管理办公室行政、档案管理、采购流程和与签证相关的活动，确保运营顺畅，并符合公司政策和法律要求。

【岗位职责】

1.办公室行政：

监督所有办公室行政职能，包括设施管理、办公用品和供应商管理。

确保办公环境安全、高效，并有助于员工福祉。

协调办公室维护和改进。

2.采购管理：

制定并实施有效的采购策略，采购办公用品、设备和服务。

与供应商和服务提供商谈判合同，确保成本效益和质量标准。

维护所有采购交易的有序记录系统。

监控库存水平，管理办公用品和设备的重新订购流程。

3.签证和移民合规：

监督员工的签证申请过程，确保遵守当地劳工法和移民法规。

作为签证相关问题的主要联系人。

与法律和人力资源团队协调，确保所有工作许可证、签证和其他文件及时处理。

4.文件管理：

建立并维护有组织且合规的文件系统，包括实体和数字记录。

确保对敏感文件及时归档和安全销毁。

保持采购合同、供应商协议和办公室相关文件的最新记录。

5.团队管理与支持：

领导和指导行政和采购人员团队，确保高生产力和专业发展水平。

为各部门提供采购需求支持，协助预算编制和成本预测。

6.预算和成本控制：

制定并管理行政和采购职能的预算，确保成本效益的运营。

监控和报告支出，识别成本节约和效率改进的领域。

7.利益相关者参与：

与供应商、服务提供商和内部部门建立并保持良好关系。

与人力资源、法律和其他团队合作，确保业务各部门运营顺畅。

【职位要求】

1、教育：商业管理、供应链管理或相关领域的学士学位。采购或办公室管理的专业认证（如CIPS、ISO）为佳。

2、经验：至少拥有10年办公室行政和采购管理经验，其中至少5年在领导岗位。在企业环境中管理办公室运营和采购策略的成功经验。

3、技能与能力：强大的领导和团队管理能力；出色的谈判和供应商管理技能；扎实的采购流程、合同和供应商关系理解；了解新加坡的签证申请流程和合规要求；出色的组织和多任务能力。良好的沟通和人际交往能力。

4、主动、注重细节，能同时处理多个优先事项。

5、具有解决问题的思维方式，能够战略性思考和解决问题。

6、必须精通普通话和英语（必要项）。

Pay: $7,000.00 - $12,000.00 per month

工作语言:

- 英语 (必填)

是否愿意出差:

- 50% (必填)