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Operations Support/admin Assistant

2 weeks ago

Singapore RM FOOD MANUFACTURING PTE. LTD. Full time

**Summary**:
**Key Responsibilities**:
**I. Operations Support**:

- **Process Coordination**:Assist in the coordination and monitoring of operational processes, ensuring adherence to established procedures and deadlines.
- **Data Management**:Maintain and update operational databases, spreadsheets, and other records with accuracy and timeliness. Generate reports as required.
- **Logistics Support**:Assist with basic logistics coordination, such as tracking deliveries, managing incoming/outgoing shipments, or coordinating internal movement of goods/documents.
- **Resource Management**:Support in tracking and managing office supplies, equipment, and other resources, ensuring adequate stock levels and proper allocation.
- **Vendor/Supplier Liaison**:Act as a point of contact for routine communications with vendors or suppliers regarding orders, deliveries, or basic service inquiries.
- **Problem Resolution**:Assist in identifying and resolving minor operational issues or escalating complex problems to the relevant manager.
- **Operational Documentation**:Help prepare and maintain operational manuals, standard operating procedures (SOPs), and other relevant documentation.
- **System Support**:Provide basic support for operational systems or software, including data entry and basic troubleshooting.
- **Event/Meeting Support**:Assist in the coordination and logístical arrangements for operational meetings, training sessions, or company events.

**II. Administrative Assistance**:

- **Scheduling & Calendaring**:Manage calendars, schedule appointments, and arrange meetings for relevant team members or managers.
- **Document Management**:Organize and maintain physical and electronic filing systems, ensuring documents are easily retrievable and securely stored.
- **Meeting Support**:Prepare meeting agendas, take minutes during meetings, and distribute action items.
- **Procurement Support**:Assist with the procurement of office supplies, stationery, and other necessary items, obtaining quotations and processing purchase requests.
- **Ad-hoc Tasks**:Perform other administrative and operational duties as assigned by management.

**Requirements**:
Own motorcycle required