Temporary Senior Executive

2 weeks ago

Singapore BUSINESS EDGE PERSONNEL SERVICES PTE LTD Full time

The Records Management Department (RMD) sets out processes to standardise records keeping practices across departments in the company in accordance with the Government Instruction Manual IM4L. Government records need to be managed in accordance with IM4L to retain their integrity and retrievability in the long-term.

You will work closely with various departments in HQ and off-site offices to housekeep and maintain records. You will be required to assist in various functions under the Records Management Department when required. You will also be responsible for the following:

- Manage a file inventory management system to track movement of physical files in and out of the registry
- Maintain registry records and inventory listings
- Ensure that records are properly kept with appropriate access and environmental controls
- Work with line departments to identify and transfer files to the registry for filing and retention
- Liaise with line departments and the National Archives of Singapore (NAS) for file appraisal
- Monitor retention periods and conduct regular disposal or transfer exercises for files that have passed retention
- Consolidate data on the registry’s operations
- Attend to requests for the issuance of new physical files in line with the file classification scheme
- Sort and list physical records for central registry
- Data entry, filing and sorting of records
- Tagging of all physical files in company (HQ and off-site offices)
- Assist in records management procedures
- Proper disposal of files that have passed their retention period adhering to MHA Greenbook guidelines
- Liaise with NAS on the transfer of identified records and their submissions in ARMS
- Conducts stock-take of fixed assets and physical records
- Ad-hoc admin duties

The job might be for you if you possess the following qualities
- Degree holder
- Ability to work independently
- A good team player with strong interpersonal skills
- Meticulous with an eye for detail
- Organised and able to multi-task
- Mature, independent and resourceful
- Highly self-motivated
- Physically Fit to move heavy duty items
- Willing to travel islandwide when necessary

Working Days: 5-day work week (Mon to Fri)

Working Hours: TBA

**Salary**: TBA ($18 to $20/hr)

Contrat Period: 7 months

Location: Scotts Road

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