Receiving Assistant

3 days ago

Singapore SINGAPORE MARRIOTT TANG PLAZA HOTEL Full time

**JOB SUMMARY**

Assist in daily operations of Store & Receiving, cover duties whenever is needed in section to ensure hotel operation to run in smoothly manner under any circumstances.

**DUTIES AND RESPONSIBILITIES - RECEIVING**
- Sorting all the Food / Non-Food POs printed on day before for sorting in supplier’s alphabetical order into segmentation wooden box for next day receiving.
- Perform Receiving function of tally PO and checking on the quality of goods received.
- Verify quantity received against existing PO to ensure the receiving deviation not to above $50 variance, else goods will be rejected or follow up to get user department to raise additional REQ if agreeable to receive after consult respective department.
- Check on the goods quality upon received to ensure the it meet our requirement, always to check with user department if unsure
- Temperature taking for at least 5 items per day on the chilled / frozen pork, beef, poultry or processed foods and etc to make sure the temperature of the products were received under acceptable condition align with LSOP guideline.
- Arranging the suppliers to put the goods delivered on designated racks or trolleys for each kitchen belongs for portering.
- Chop receiving stamp on the invoice received with receiver’s signature. Return the supplier copy to them and keep the original copy for invoice booking on BSS (BirchStreet system). Each set of the invoices must be attached together with PO and for AP submission.
- Call the suppliers to check on the delivery status whenever late / no delivery, shortage of received goods etc and follow up with necessary action.
- Inform Purchasing on the issues regard to quality or frequently late delivery to let them communicate with supplier to improve it.
- Advise users department of those undelivered product or out of stock product so that they aware of the condition and make any necessary replacement stock.
- Collate all the invoices received on the day, booking the invoices into BSS and summarize the stack to pass to Accounts.
- Generate Weekly receiving variance report to be sent to related HOD and DOF for voting approval.
- To close the unnecessary POs in BSS on monthly basis.
- Obtain Halal Chef’s signature on Halal related invoice and scan copy to Public drive for audit records.
- Prepare Food & Beverage accrual invoices summary for month end submission; inform user department to accrue for non-food invoices while still pending on hand.
- Keep clean and tidy of the Receiving area.
- Any other duties as may be assigned from time to time.

**JOB REQUIREMENTS**
- Minimum 'O' level is preferred
- Proficiency in MS Office
- Willing to learn, independent with positive attitude
- Able to start immediately or at short notice
- Working days: Monday to Friday (half days)
- Schedule: morning shift
- **3 months temporary contract

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