Grants and Contracts Manager

**Job Purpose**:
Vital Strategies is an international public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury, and death. We currently work in 73 countries, supporting data-driven decision making in government, advancing evidence-based public health policies, and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include non-communicable disease prevention, cardiovascular health promotion, tobacco control, road safety, obesity prevention, epidemic prevention, overdose prevention, environmental health, vital statistics systems building and multidrug-resistant tuberculosis treatment research. Our programs are primarily concentrated in low

The Singapore based Asia Regional Office (ARO) of Vital Strategies drives regional business development and partnerships and serves as a regional management hub with functions such as administration, finance, and grants. The office also provides oversight support, engaging technical experts, while managing a diverse workforce spread throughout the region. The ARO helps ensure that programs and projects are coordinated, providing a shared knowledge base, and ensuring that best practices and lessons learned are disseminated between projects across the region.

**The Position**:
The **Grants and Contracts Manager **is a full-time position based in Singapore that will report to the Director, Asia Pacific, Tobacco Control, the Grants and Contracts Manager undertakes development of project contracts, budgets, financial management and monitoring.

**Duties and Responsibilities**:
**Contract Administration for the Bloomberg Initiative to Reduce Tobacco Use**
- Monitoring of Grantees in Myanmar, Cambodia, Vietnam, Indonesia, Nepal, Philippines, and any other country assigned;
- Drafting contracts and ensuring appropriate terms and conditions are incorporated and in compliance with grant requirements as well as applicable laws and regulations;
- Reviewing all budgets, costs items, and prices to ensure accuracy, completeness, and compliance for approved proposal and negotiates with Grantees any necessary changes;
- Conducting contract negotiations, contract administration, and contract monitoring activities in accordance with Vital Strategies’ policies;
- Reviewing and compiling all required contract information from contractors and programme staff;
- Tracking all open contract actions to ensure timelines are met and attends to post-award or other contractor meetings where contracts representation is required;
- Coordinating the scheduling of contract monitoring (programme and financial) activities for contracts according to Vital Strategies’ contract monitoring policy;
- Ensuring contract award and modifications are proper and correct and, if necessary, affects corrections;
- Perform regular financial monitoring and timely submit the monitoring report;
- Draft regular summary reports of grants and relevant information as required on approved templates

**Project management**
- Ensure project activities are carried out in a timely manner, to a high quality in accordance with project design;
- Provide advice and support to ensure that financial, logístical and management issues are resolved;
- Ensure that programmes are implemented according to Vital Strategies and Donor policy;
- Ensure that the donor reports (technical and financial) are completed to a high standard and in a timely fashion;
- Review, approve and assign budgets to MoUs with local partners for the implementation of activities (courses and offices)
- Work closely with the Finance Team to check the financial data linked to grants;
- Close follow-up of in-country expenditures;
- Contribute to the budgeting process.
- Support Asia Pacific Cities Alliance for Health and Development in program budget and implementation.
- Contribute to the preparation of high quality and timely programme proposals in response to needs in collaboration with the operational departments;
**Monitoring and Evaluation**
- Participate in monitoring missions in the field in coordination with project technical advisor and Tobacco Control Regional Director as needed.

**Other duties**
- Perform other relevant duties as required by the Director, Asia Pacific, Tobacco Control

**Qualifications**:
**Education and Degree**:

- Bachelor's degree in business administration, accounting, or finance-related field

**Skills & abilities**:

- Team player and ability to work cooperatively with internal and external partners.
- Strong written and verbal communication skills.
- Highly organized and able to multitask, prioritize, and adapt to changing priorities.
- Strong attention to detail and problem-solving abilities.
- Demonstrated ability to handle confidential and sensitive information.
- Strong computer skills including intermediate Excel (pivot tables, v-lookups, familiarity with data