Executive Assistant

5 days ago

Singapore SMTP CONSULT PTE. LTD. Full time

**Company Overview**

Our client, a Singapore-based Family Office business which is specializing in investment activities, is looking for a professional Executive Assistant with experience in property & facility management to join their team.

**Key Responsibilities**

1.Property Management
- Oversee the management of family-owned and leased real estate properties, including maintenance, lease agreements, and renovations.
- Liaise with MCST, contractors, vendors, and tenants for property-related matters.
- Conduct regular properly inspections and ensure timely upkeep.
- Manage property budgets, expenses, and reports.

2. Family Concierge
- Coordinate personal and family-related services, including travel arrangements, event planning, and reservations.
- Handle ad hoc requests related to personal errands, gifting, and lifestyle management.
- Act as a key point of contact for vendors, service provider, and household staff.

3. Admin and Secretarial Duties
- Oversee general administrative functions for the family office, ensuring smooth day-to-day operations.
- Provide executive support to family members, including scheduling meetings, managing calendars, and handling correspondence.
- Organize and maintain confidential documents, files, and records.
- Draft reports, meeting minutes, and follow up on action items.Manage regulatory fillings, corporate secretarial tasks, and liaise with external advisors (eg., legal, tax).

**Requirements**:

- Bachelor’s degree in Business Administration, Real Estate Management, Hospitality, or related field preferred.
- Minimum 5-8 years of experience in property management, family office administration, executive assistant, or concierge roles.
- Able to write and speak fluently in both English and Mandarin fluently to engage with Mandarin speaking clients smoothly.
- Strong organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with budgeting / administration tools.
- Discretion and the ability to handle sensitive information confidentially.
- Prior experience working in a family office or private household is a plus.
- The job will require 5 days in office.

**Personal Attributes**
- Proactive, resourceful, and solutions-driven.
- Strong attention to detail and ability to manage multiple priorities.
- Adaptable and comfortable working in a dynamic environment.Professional demeanor with a service-oriented mindset.

**Benefits**
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and close-knit family office environment.Exposure to diverse responsibilities and professional growth.

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)

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