Finance Assistant

7 days ago

Singapore QUALITY MEAT PTE. LTD. Full time

Finance Assistant is responsible for managing daily financial operations and provide support to our procurement process, ensuring smooth order fulfillment and shipment coordination.

**JOB RESPONSIBILITIES**

**Financial Operations**:

- Process accounts payable and receivable, including invoicing & vendor payments.
- Perform bank reconciliations and general ledger postings.
- Assist with month-end and year-end closing procedures, including accruals and prepayments.
- Prepare and process expense reports and staff claims.
- Maintain accurate financial records and documentation in compliance with local regulations.
- Support the preparation of financial reports, budgets and forecasts as required.
- Handle petty cash management.

**Procurement & Import Support**:

- Assist in generating and processing purchase orders for local and international goods and services.
- Coordinate with suppliers and freight forwarders for import shipments, ensuring adherence to shipping schedules and import regulations.
- Prepare and review import documentation (e.g., Bill of Lading, Air Waybill, packing lists, customs declarations, Certificates of Origin) for accuracy and completeness.
- Track the status of all incoming and outgoing shipments and provide regular updates to relevant departments.
- Verify received goods against purchase orders, identify and resolve discrepancies, and coordinate with suppliers for returns or replacements.
- Maintain organized procurement and import records, including vendor agreements and shipping logs.

**JOB REQUIREMENT**
- Diploma or equivalent in Accounting, Finance or a related field.
- Proven experience in a finance or accounting role.
- Familiarity with basic procurement processes is a plus.
- Proficiency in accounting software (Auto Count) and Microsoft Office, especially Excel.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Good communication and interpersonal abilities.
- Ability to work independently and as part of a team.

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