Receptionist

Company Description

Wood Mackenzie are the global research, analytics, and consultancy business powering the natural resources industry. For 50 years, we have been providing the quality data, analytics, and insights our customers rely on to inspire their decision making.

Our dedicated oil, gas & LNG, power & renewables, chemicals, metals & mining sector teams are located around the world and deliver a variety of projects based on our assessment and valuation of thousands of individual assets, companies, and economic indicators such as market supply, demand, and price trends.

We have over 1,900 employees in 30 locations, serving customers in nearly 80 countries. Together, we inspire and innovate the markets we serve - providing invaluable intelligence to help our customers overcome the toughest challenges, and make strategic decisions that will, ultimately, accelerate the world’s transition to a more sustainable future.

**Wood Mackenzie brand video**

**Job Description**:
Wood Mackenzie is looking for an enthusiastic and professional on-site Receptionist to take responsibility for providing an excellent reception, administration, hospitality and facilities service to our Singapore Office at One Marina Boulevard.

You will collaborate closely with the Operations Manager, Facilities Team and Administration Team to deliver on administrative support tasks and hospitality requests along side your reception duties which involves meet and greet of our valued external visitors.

If this sounds like you, we want to hear from you

**Main Responsibilities**
- Maintain the Reception and common areas in a clean and tidy manner at all times such as the meeting rooms, café area, collaborate zones and phone booths.
- Handle phone queries and directing it the appropriate members and welcoming visitors and notifying company personnel of visitor arrival.
- Maintains the office and facilities related services such as meeting rooms management, mails postage & distribution, coordinating courier and receiving deliveries, book taxi, ordering general office supplies such as stationery, postage stamps, and working with building MCST on equipment, lightings and fixtures maintenance for office.
- Maintains office security by following visitor procedures, maintaining the visitor logbook, and visitor pre-registration submission with the building MCST for access.
- Provides remote administrative support to the PCI Chemicals team in KL Office on Travel booking and Concur processing and any adhoc admin tasks required.
- Provides administrative support to the local Business teams of 16 on event support, Travel booking, Concur expenses, office supplies invoice coding in BASWARE, coordinating New Hire on-boarding process with IT and OMB MCST on office & building access.
- Work closely and buddy with the Team Administrators on admin support coverage and performing any ad-hoc administration duties as needed.
- Possibly coordinating and supporting Office Events as required.

LI-HH1

**Qualifications**:
You will:

- Excellent customer service skills and an articulate and professional approach to interacting with people
- Good communication skills both verbal and written
- Be passionate about learning and be committed to developing your career
- Be resilient and able to manage the unexpected when under pressure.

**What you’ll love about Wood Mackenzie**

Wood Mackenzie is a place where we are committed to supporting our people to grow and thrive. We value different perspectives and aspire to create an inclusive environment which encourages diversity and fosters a sense of belonging.

Wood Mackenzie values everyone’s contribution and helps them reach their full potential while sustaining an organisational culture of health and well-being.

**Our core values are**:

- Respect for the Individual
- Integrity
- Passion
- Persistence
- Confidence with humility
- Excellence
- Teamwork

We understand the importance of bringing your whole self to work and to achieving balance between work, family and other life commitments. We are open to considering flexible working arrangements to enable the greatest spectrum of talent to contribute to Wood Mackenzie's success.

Additional Information

Wood Mackenzie is the global leader in data, analysis and consulting across the energy, chemicals, metals, mining, power and renewables sectors.

Founded in 1973, our success has always been underpinned by the simple principle of providing trusted research and advice that makes a difference to our customers. Today we have over 2,000 customers ranging from the largest global energy companies and financial institutions to governments as well as smaller market specialists.

Our teams are located around the world. This enables us to stay closely connected with customers and the markets and sectors we cover. Collectively this allows us to offer a compelling combination of global commodity analysis with detailed local market knowledge.

We are committed to supporting