Personal Assistant to Gm

1 week ago


Geylang, Singapore Agensi Perkejaan Hunters Search Full time

**Responsibilities**
- This role is **based in Singapore reporting to the General Manager**:

- **Acting as the point of contact**between the General Manager and customers
- **Screening and directing phone calls** and distribute correspondence
- **Handling requests and queries** appropriately
- **Travelling together with the General Manager** on overseas trips including but not limited to China.
- **Manage Zoom Meetings**and Zoom Appointments involving or as directed by GM
- Manage diary and schedule meetings and appointments
- Screen and direct phone calls. Distribute correspondence
- Take dictation and minutes for meeting
- Arrange for lawyer to notarise documents
- Arrange courier service for documents
- Submission of claims and expenses to Finance
- Update of GM leave record to HR
- Monitor and ensure translation of documents has been completed
- Liaison for international leaders (Zoom live session/translation matters etc)
- Act as the point of contact between the Manager and internal/external clients. Handle requests and queries appropriately
- Plan and coordinate all travel arrangements (Flights, Hotels, Transportation, Visa etc)
- Assist in the production of reports, presentations and briefs and prepare power points
- Arrange Zoom meetings/webinars with staff and partners worldwide
- Arrange Zoom webinar production for virtual events
- Support, planning and running of events
- Support UPW translation for Chinese clients via Zoom
- Replenish office supplies
- Ensure office and equipment are maintained
- Handle petty cash record
- Any other assigned duties as required

**Requirements**:

- Fluent in **English and Mandarin**:

- Proven work experience as a personal assistant and **tech savvy**:

- Knowledge of office management systems and procedures
- MS Office & Apple keynote
- Outstanding organisational and time management skills
- **Highly proficient with apple computers, apple mobile phones, and internet**:

- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality

**Remuneration**:
Up to ****SGD 3,500

**Working Hours**:
****Mon - Fri | 9 am - 6 pm

**Location**:
****Vertex Tower, Singapore

Pay: $3,000.00 - $3,500.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Application Question(s):

- What is your expected salary?
- Are you proficient in Mandarin?
- Do you require a work visa to work in Singapore?

Willingness to travel:

- 100% (preferred)

Work Location: In person


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