PMO Specialist

Our IT team operates as a business partner proposing ideas and innovative solutions that enable new organizational capabilities. We collaborate internationally to deliver the services and solutions that help everyone to be more productive and enable innovation.

**WHAT YOU WILL DO**

**Primary job responsibilities include**:

- Be responsible for project management of IT Divisional initiatives (Research, Commercial, Manufacturing, and Corporate Support functions) to support our Company’s business strategies
- Collaborate closely with other IT groups to partner with the relevant business areas to effectively coordinate execution of strategic projects
- Coordinate planning and reporting activities for these strategic activities and become a trusted advisor of the business account manager and client service leads
- Ensure our Company’s technology standards compliance and pursue integration and leveraging of platform opportunities
- Responsible to coordinate and provide support in Programs/Projects setup and maintenance throughout its lifecycle in our project management tool
- Support projects planning and approval process
- Process vendors related documentation (TOs / POs)
- Manage resource allocation and resource plans
- Support and coach project coordinators within the project
- Produce project reports and metrics
- Support monthly reporting cadence
- Support Program and Senior Project managers in day-to-day PM operations and logistics
- Document meeting minutes and meeting outcomes
- Maintain documentation according to SDLC standards
- Provide SDLC support
- Coordinate change control / governance requirements
- Communication with colleagues in the Asia Pacific region and at global level
- Work with global demand management team to collect digital demands details, properly record them and present such data using digital tools (PowerBI, EasyBI, etc.)

**Daily responsibilities of project administration**:

- Close cooperation and daily communication with Project and Program managers
- Provide ad-hoc operational support
- Invoices - process tracking, payment validation, unpaid invoices settle
- Task Order process ownership - creation, signatures, upload to TO tracker
- Program Supplier Registration
- External resources onboarding process and management
- Support project set up & financial approval
- Review of monthly project’s actual & status updates in online project management tool
- Process monthly project financial forecast
- Facilitate explanation of actuals vs. variances
- Manage project setup, accruals, asset creation, project closure etc.
- Work closely with global demand team to develop real-time presentation tool to meet reporting requirement.

**WHAT YOU MUST HAVE**

To be successful in this role, you will have:
**Education Minimum Requirement**:

- Bachelor’s degree in an appropriate field of study, including computer science, finance, operations, engineering, physical science, or related study
- Formal Project Management certification, waterfall or agile is a plus

**Required Experience and Skills**:

- A minimum of two (2) years’ experience in Project Management from inception to close-out.
- Competent in the use of project management and analytical software tools.
- Ability to make a positive contribution as demonstrated by learning new skills and makings suggestions for process/procedure improvement.
- Demonstrated ability to analyze and define business problems.
- Strong communication and social/team dynamic skills

**Desired Experience and Skills**:

- Experience & understanding of working across countries in a multi-cultural environment
- Self-motivated, independent with minimum supervision required
- Good coordination, planning and resource management skills
- Good interpersonal and communication skills (verbal and written) in English, and proven ability to work effectively with all organizational levels
- Ability to work in a virtual and remote environment
- Attention to detail and ability to deliver quality work / services
- Ability to work on multiple priorities, and with diverse culture
- Experience in working in a MNC and matrix environment
- Ability to work under pressure and in a fast-paced environment
- Ability to exercise high level of professionalism and confidentiality
- Excellent team player, fast learner and exercise good initiative
- Understanding of the Asia Pacific region, financial and reporting skills

**Applicants We Seek**:

- Junior Project Manager with essential experience in software development and project management. The person should demonstrate a basic understanding of software development principles and user centric design based software development in addition to the classic IT project management.

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Secu