Admin Operations Executive

1 week ago

Queenstown, Singapore Refract Technologies Full time

**About Us**

Refract Technologies is a family of 60+ members and growing. We are engineers, game producers, artists and entrepreneurs, all with deep passion and experience in the gaming and technology industries. We’re here as veterans from the likes of Electronic Arts, Ubisoft, Unity, IGG, Gumi, XII Braves, Creative Technologies & more.

Our vision is to extend human experience beyond reality through innovations in gaming and entertainment. We are game changers.

**The Role**

As an Admin Executive at Refract Technologies, you will play a pivotal role in fuelling essential daily operations for all things Admin related. This role will see you performing a full spectrum of coordination and administrative duties, including data entry, calendar management, office supply inventory management, liaising with various stakeholders and more.

If this resonates with you, and you are passionate about growing in the field of administration - we would love to speak with you

**Responsibilities**
- Proactively maintain the internal employee database and records both physical and digital.
- Manage general office administrative duties such as sourcing and purchasing office supplies.
- Assist in organising company engagement activities and other staff welfare.
- Handle staff travel arrangements for travelling overseas and assist with accommodation for guests/visitors arriving in Singapore.
- Maintain various office equipment such as fax, copier and printers, and liaise with vendors when necessary.
- Manage the office maintenance, supplies and facilities.
- Ensure that office facilities are in optimal condition.
- Update and maintain office inventory list consisting of office supplies and physical assets.
- In charge of arranging, distributing and storing correspondence (e.g. letters, and parcels)
- Handle calendar booking for various conference and meeting rooms.
- Provide support to Operations and HR department in administrative duties.
- Oversee and drive the continuous improvement and iteration of new and existing administrative processes.
- Any other ad-hoc administration support duties assigned.

**Traits We’re Looking For**
- An excellent written and verbal communicator, who can convey ideas and information through clear presentation.
- High level of organisation and multi-tasking, able to manage and prioritise concurrent arrangements and matters.
- Able to observe a high level of discretion and confidentiality.
- Meticulous, independent and positive working attitude.
- Process-driven individual with knack for execution.
- Capable of consolidating information or data into a common point of view.

**Requirements**:
**Skills and Experience Required**
- Entry-level position.
- Certificate, degree, diploma of any discipline - exposure to administrative related disciplines would be advantageous.
- Proficient in Microsoft Office and G-Suite.
- Track record of employing processes and procedures in personal/working capacity.

**Significant Pluses**
- Interest in Technology, Gaming and Sports preferred.

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