Executive Assistant

2 weeks ago

Singapore CME Group Full time

The Executive Assistant is responsible for providing administrative support and client services for executives and their direct reports or team(s). This individual works independently, completing many tasks within tight timelines. The incumbent demonstrates: excellent customer service, a detailed knowledge of organizational operations, procedures, and personnel policies. S/he often supervises and coordinates the work of less experienced administrative staff.

Principal Accountabilities:

- Assist in management of communications received by members of executive team to streamline process for executives and ensure information is prioritized based upon importance or other guidelines as assigned by the executive team.
- Maintain the close communication with internal teams in relation to the program/ initiatives initiated
- Assist in the development of division or department wide communications from executive leadership to staff
- Maintain and organize company records, as well as provide upkeep and development of office reports as needed
- Organize and compile information for executives and their team on various office reports to ensure accuracy and consistency of information organization-wide
- Prepare expense reports for executives and team. Track and update all expenses for department ledger and gather for monthly forecasting.
- Provide comprehensive travel planning (international and domestic) for executives and their team.
- Take notes or transcribe as necessary in meetings to ensure accurate information is recorded for executives and their teams.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Assist with identifying, monitoring, and communicating project status, milestones, and deliverables to ensure successful delivery of information to the appropriate parties.
- Manage confidential and highly sensitive information regarding the executive and/or area supported. Demonstrate a high degree of discretion when handling said information containing private or secure information for executives.

Other Requirements:

- Proficient in technologies such as MS Office, telephone, teleconferencing, web conferencing
- Self-starter, quick-learner and ability to work in a fast-paced environment while managing competing priorities
- Good attention to details and not afraid to challenge status quo.
- Excellent interpersonal skills and clear, concise written and verbal communication skills
- Team player, able to work well with multiple stakeholders and build rapport in a fast changing environment

CME Group: Where Futures Are Made

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