Building Manager, Facility Management

Reporting to the AVP / Senior Manager, Facility Management. You will lead a team of Property Executive(s) and/or Technician to ensure that the property is maintained at a standard expected from AA REIT’s buildings.

We are looking for 2 Building Managers for our properties located at **Penjuru Lane and Gul Way.**

**Standard hours of work are**:
9am to 6pm on Monday to Friday and 9am to 1pm on Saturday.

**Responsibilities**:

- Lead a team of Property Executive and/or Technician and be responsible for the compliance of the following for the property under your charge:

- Be responsible for the day to day operation of the building
- Ensuring that members of staff do not conduct him/herself in a way which might bring disrepute to the company
- Ensuring the integrity of privileged information of the Tenant’s operation
- Providing good maintenance to the property and its equipment and fittings such that there will be no or mínimal impact to Tenant’s operation due to breakdowns, etc
- The property meeting with the relevant regulatory requirements and company’s and Tenant’s expectation
- Timely submission of reports and in the approved format
- Establishing and maintenance of the Company Emergency Response Team for the property
- Maintaining good relationship with tenants, and timely completion of tenant related matters, such as inspection, handing/taking over, defect management, etc,
- Having regular meetings with Tenant to understand their needs and concerns, and providing timely and relevant professional advice
- Recording and circulating minutes of regular meeting with Tenant
- Keep proper records and attend to all Tenant’s complaints, queries and suggestions
- Maintaining proper documentary records of maintenance carried out for the property
- Maintaining the property in accordance to the preventive maintenance program and quality assurance procedures
- Ensuring prompt submission and proper documentation of all service reports, delivery orders and invoices
- Complying with latest AA-REIT’s Operating Procedures which may be revised from time to time
- Maintaining an auditable and transparent tender and quotation process in accordance to AA-REIT’s requirement, including pre-qualification of vendors and maintaining the Approved Vendor Listing.
- Delivering Asset Enhancement Initiatives (AEI), Repair & Maintenance Projects and Adhoc Works, including liaising with Consultants and Contractors
- Review Consultants’ and Contractors’ performance
- Supervise tenancy fit-outs to ensure compliance with the relevant regulatory requirements and company’s expectation
- Inspecting regularly all properties to ensure the highest standard of house-keeping, security and maintenance
- Placing orders and keeping track of maintenance stocks
- Responding to emergencies in accordance to the manner and timeframe agreed with the Tenant
- Delivering on time the quarterly building audit report and monthly property report for each Property
- Plan and drive green initiatives
- Ensure prompt renewal of all maintenance contracts and renewal of all statutory licenses such as Fire Certificate, EMA licenses, Lift, Water Tank Cleaning & Legionella Test for Cooling Tower, 5 Yearly Building and Structural Inspection, Outdoor Signage Renewal, etc
- Review and Issue Approval of Permit to Work for all Works
- Delivering on time the ROA for term contracts, ad hoc contracts and Asset Enhancement Initiatives (AEI)
- Review, negotiate and make recommendation for Service Level Agreement with vendors
- Approval of all Service Reports and Delivery Orders
- Report any unsafe situation to Management and get the contractors to stop work
- Ensuring leases and other documentations are fully executed, with details properly recorded
- Providing timely recommendations and assisting with negotiations relating to rental review, lease renewals, etc
- Proper reconciliation of outgoings in accordance to legislative and Company policy
- Be accountable in the control of inflow and outflow of funds, including rentals, outgoings, and other recoverable
- Prepare income and expenditure budgets
- Manage facilities expense budget including service contracts to meet set objectives
- Budgeting for OPEX & CAPEX for new work year
- Planning of covering of duties for staff
- Ensure readiness for internal, external and MAS audit on all property matters
- Ensuring that the continuity of Facility Management services to each Property is not affected
- Work with stakeholders to identify asset improvement and cost efficient projects
- Other duties which may be required from time to time

**Requirements**:

- Bachelor degree in Mechanical or Electrical Engineering, Building or Facilities or Real Estate Management or equivalent with 2 to 4 years of related hands-on post-graduate experience in Facilities Management; or
- Diploma in Mechanical Engineering or Electrical Engineering, Building or Facilities or Estate Management or equivalent with 5 to 6 years of related