Admin Assistant

5 days ago

Marine Parade Central, Singapore Worldwide Hotels Full time

**The Role**
The Administrative Assistant is responsible for providing administrative support, administering office stock, organising company records and more, to ensure all administraive activities run smoothly on a daily and long-term basis.

**Role & Responsibilities**:

- Manages and places orders for office supplies (stationery, business cards etc.) for both the corporate office and hotel operations when necessary.
- Manages and places orders for all printed forms (eg, luggage tags, location cards, key card jackets etc) for hotel operations.
- Assists in the renewal of the required Properties Fire insurance & Public Liability Insurance, permits to operate lifts etc.
- Assists in liaising with vendors on office maintenance and repairs for lighting, telephony, IT services, furniture/fittings, office equipment, etc.
- Updates the corporate office on important notices such as the periodic fire evacuation drills, temporary electricity shutdown periods etc.
- Basic sourcing and cost comparison of vendors and goods & service providers.
- Distributes and dispatches correspondence (letters, invoices, packages etc).
- Assists in meeting room bookings as required.
- Manages reception counter.
- Any other adhoc duties required by the Senior Manager, Administration.

**Requirements**:

- 2 - 3 years experience in an Admin capacity in the corporate office of a hotel preferred.
- Nitec in office skills/ Diploma in Business Administration and/or other equivalent professional qualifications.
- A highly resourceful, proactive yet calm and organised professional with good written/ verbal communication and time management skills.
- Having the highest ethical standards.
- A high dregree of self-motivation and drive to high performance, while instiling a culture of positive engagement and care at the workplace.

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