Facilties Coordinator

JLL supports the Whole You, personally and professionally.
Facilities Management / Soft Service
Follow up closely with Technicians and FCs on request and queries from Users and ensure service delivered to Users satisfaction.
Janitorial Services - Update weekly on the progress of weekend works and arrange cleaner backup system and buffer duties.
Arrange access to restricted area for cleaning.
Vendors management (Landscape, water dispenser, flora arrangement, cleaning and pest control & etc)
On boarding of vendors in Fieldglass system.
Finance related (Invoices/PO)
Process payment for Soft service vendor’s services in Corrigo/JDE, which include:
Upon received of vendor invoices, to prepare urgent/normal cheque requests to Business Units and monitor the return with approval. Pouches to accounts payable for payment processing. Maintain a tracking record, update in shared drive, and file documents.
Administration - Contract / SOP / trackers / monthly report / vendor's information
Provide admin support for new contracts and renewals with valid insurance.
- Assist to maintain all Operation and Maintenance manuals for Soft service equipment.

Assist facilities lead to update BCP vendors' information.
Waste Management and Sustainability
Input monthly waste management survey on line. (e.g. Data collections for recycle of cans, cartons, papers, trash, confidential paper, etc.)
- Monthly report and uploading of information in SharePoint.
- Initiating ideas and activities to create sustainability awareness in the firm.
- Report related waste and sustainability data.

Health & Safety
Arrange trainings for users on AED and First Aid.
Purchase and restock the First Aid and AED supplies.
Attending to users on ergonomics matters and provide professional advice.
Space Planning
Update of BU user space and floor plan with Manhattan space planning team.
Experience, Education & Qualifications
A minimum of 1-3 years’ experience in the corporate real estate, facilities and /or property management industry.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.