Executive Assistant
2 days ago
-Family Group:
- SPECIFIC (80%)
ACP AA assists in the following administrative roles:
- Maintain and update the ACP Facilitators database/ registry within the institution
- Follow through and coordinate ACP referrals and enquiries to the necessary personnel or department within the institution, including:
- Enquiries from within the institution
- Phone call enquiries from public
- Ensure ACP materials are available in inpatient and outpatient settings at all times
- Support in ACP-related events and projects for continued outreach efforts
- Attend and provide support for meetings, including:
- Scheduling of meetings
- During meeting - coordinate for any AV help (if needed), back up for taking of minutes (in Executives’ absence), logistics related, etc
- Post meetings - return of all loan equipment, follow-up on any necessary payments, etc.
- Assist in the coordination and support for trainings, including:
- Pre-training - registration of participants, preparation of training materials, booking of facilities and other logistics such as refreshments
- During training - attendance taking, grouping of participants, distribution of training materials, facilitating in group activities, etc
- Post training - return of all loan equipment, updating of trained ACP facilitators database, follow-up on certification process, etc
- GENERAL (20%)
- Perform daily housekeeping of ACP office workstation and care of office facilities
- Other assigned administrative duties
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