HR & Admin Associate / Administrator

We are looking for a meticulous and experienced HR & Admin Associate/Administrator to join our growing team. The main scope is to manage and maintain our human resources records, execute monthly payroll as well as assist our HR Manager and HR department in fostering and maintaining a positive work culture. In this role, you will be responsible for obtaining and recording HR information, managing the HR database, and assisting company employees with enrollment procedures and handling all matters related to payroll.

To ensure success as an HR associate, you should have excellent communication skills, good interpersonal skills, and a good understanding of employment law. Ultimately, a top-notch HR associate is well organised, efficient, and approachable.

HR Duties and scope:

- Assisting the HR Manager in handling the full spectrum of HR function, organising staff engagement activities, rolling out initiatives or learning & developmental plans for the team and fostering a positive work and office environment.
- Maintain good knowledge of employment laws, industry trends, and innovative HR best practices; ensure compliance in all aspects of the employment relationship
- Handle monthly payroll using our HRIS system, salary report preparation to the accounting team and our CFO as well as CPF contribution reporting.
- Processing of Government Bodies claim such as Maternity/Paternity claims, Childcare leave claims, NSmen claims and statutory claims etc
- Assisting the HR Manager and hiring managers in preparation of all employment-related documents such as employment contracts, disciplinary letters, confirmation letters and the like.
- Assisting the HR Manager to support end-to-end recruitment processes of all positions within the company when required through various activities (i.e. advertising, interviews, contracts, and employment passes etc.)
- Manage employee benefits and communicate to staff on benefit entitlement / administration
- Disseminate company’s new policy, latest communications from management to employees if any
- Handle employees’ medical insurance, workman injury compensation and group medical and hospitalisation Insurance
- Assist the HR manager in maintaining a positive and productive environment ensuring compliance with policies, procedures, goals and objectives of the Company

Administrative:

- Perform general administrative duties and office tasks such as managing the office stationery and pantry supplies, ensuring the office is a safe and pleasant work environment for the team.
- Perform reception duties such as welcome or hosting incoming visitors if any
- Work with the ops team on any purchasing of office stationery, equipment and facilities maintenance
- Maintain records relating to receipt and issuance of materials or equipment
- Support the finance department with some simple accounting data entry
- Perform any other ad-hoc duties as requested or assigned

**Requirements**:

- Diploma/Degree in HR related disciplines or minimum 3 years equivalent experience in HR/Payroll processing
- Experience with retail company a plus
- Experience or education in accounting a plus
- Possess good knowledge of Employment Act, MOM regulations and practices
- Responsible, meticulous and able to prioritise and handle multiple tasks meet tight deadlines
- Positive work attitude and communication skills.
- Able to exercise mature discretion on confidential issues
- Ability to draft letters and communicate with authority
- Good team player with strong interpersonal skills
- Ability to use microsoft office programs such as microsoft word, microsoft excel.
- Open to learn new software and improve the company’s efficiency through digitalisation or automation.