Business Support, Administrative Assistant

20 hours ago


Singapore JLL Full time

JLL supports the Whole You, personally and professionally.

**Project Secretary**:

- Scheduling and Calendar/Diary Management
- Support for travel arrangements
- Expenses management support
- General Administrative support
- Securing/Booking of meeting rooms set up of general IT/AV to facilitate meetings.
- Assist to follow up on deliverables from the team members.
- Provide administrative support to project team in daily operations
- Manage, prepare and maintain proper records and filing of all documents for assigned projects
- Maintain adequate to-date files documentations in accordance with company policy
- Upload timely updates to JLL’s and Client internal project management and other documentation management system
- Ensure the cloud filing system is updated with latest project files, status reports, photographs, etc.
- Assist with regular reporting on project status
- Provide operations and administration support to the team
- Provide general administrative support
- Liaise with project managers, project consultants, designers, cost managers, etc.
- Prepare and compile management reports, presentations and other materials
- Other ad-hoc tasks as assigned
- 5 years of working experience in project/ construction industry
- Relevant experience in the interior construction field, particularly in design and build, or with a contractor will have an added advantage
- Able to work independently with minimum guidance
- Able to deal with contractors and suppliers
- Proficient in Microsoft Office, Procore, Smartsheets software
- Task oriented able to independently in a dynamic challenging environment

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.



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