Office & Project Administrator

12 hours ago

Singapore ABL ENERGY & MARINE CONSULTANTS PTE. LTD. Full time

**General Administration & Office Management**
- Perform reception duties, acting as the first point of contact for clients and ensuring professional service delivery.
- Manage all general office administration tasks, including ordering and maintaining office supplies, stationery, and equipment.
- Organize and store paperwork, digital documents, and maintain records, including certifications, visas, and port passes for technical staff.
- Handle photocopying, printing, and other administrative tasks as required.

**Travel & Mobilisation Support**
- Assist in mobilising and demobilising permanent and independent contractors, including hotel and flight bookings.
- Arrange visas and travel documentation for permanent staff and subcontractors for project related work when required.

**Project Administration & Document Control**
- Act as **Document Controller**for - projects undertaken by the technical departments.
- Support the **technical departments**with project administration tasks.
- Manage project setup and task assignments in **NetSuite**, ensuring timely opening and maintenance of project records.
- Issue approved reports to clients and handle engagement letters, work orders, and other project-related documentation in line with company procedures.
- Maintain and update **Zoho CRM**, including deal creation and status updates.

**Compliance & Quality Assurance**
- Ensure all administrative and operational activities comply with the company’s **QHSE (Quality, Health, Safety, and Environment) policies**, manuals, procedures, and work systems.

**Other Responsibilities**
- Perform additional duties as assigned to support business operations.

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