Senior Admin Assistant, Corporate Services

1 day ago

Geylang, Singapore Mosque Madrasah Wakaf Shared Services Full time

**JOB DESCRIPTION**

**Responsibilities**

**Human Resource**
- Maintain specific HR records and filing.
- Schedule training sessions and coordinate employee engagement activities.
- Process monthly payroll for part-timers and handle the submission of bank and CPF files.
- Assist in employee onboarding processes, including document collection and orientation coordination.
- Assist in offboarding processes, including asset handover coordination.
- Assist in training planning, scheduling, and registration.
- Assist in digitisation efforts and document HR processes.
- Manage HR system subscription services and receivables.
- Provide first-level support for HR system queries.

**Office Management**
- Source quotes and raise orders or approvals for office works, supplies and equipment.
- Manage office space organization and stocks, including furniture, equipment, and supplies.
- Coordinate with vendors and relevant officers for maintenance and repairs.
- Ensure a safe, clean, and efficient office environment, with all equipment in good working condition.
- Track utility management, office expenses, and ensure timely renewal of contracts and licenses relating to office repairs and maintenance.
- Organise office decorations for festive season.
- Arrange refreshments for meetings and events as required.
- Save working files and documents in the designated SharePoint.

**Additional Responsibilities**
- Any other duties assigned by Reporting Officer and Management Committee.

**Job Requirements**
- Diploma or equivalent in Business Administration, Human Resource Management, or a related field.
- Prior experience in administrative, office management, or Human Resource support role preferred.
- Strong organisational skills and multitasking abilities with attention to detail.
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite, particularly Excel and SharePoint.
- Effective communication and coordination skills for working with internal teams and external vendors.
- Ability to work independently and handle confidential information with discretion.
- Ability to multitask and prioritise tasks in a fast-paced environment.

1 year contract, convertible to permanent position.

Preferably to be bilingual in English and Malay (in order to coordinate with various English and Malay speaking stakeholders and clients)

**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Performance bonus
- Yearly bonus

Work Location: In person

Application Deadline: 31/03/2025

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