Executive (Admin & Assistant Planner)

23 hours ago

Singapore SYS-MAC AUTOMATION ENGINEERING PTE LTD Full time

**Job Description**:
**Summary of the Job: (Primary function of the job)**
- Provides day-to-day administrative support to a Engineering and

Operations, handle administrative tasks such as scheduling

meetings,

preparing reports and filing documents, etc.

ADMIN (General)
- Manage, organize and maintain SIG Office (Sales, Engineering,

Operation) in terms of cleaniliness, orderly, safety and healthy r

risks.
- Manage, organize and maintain all Office consummables and

common

equipments.
- Facilitate and lead orientation of new Staff joining the Department.
- Facilitate Claims, Leave Applications, and Department events.
- In charge in relaying to all Department Levels amd members, for

information coming from Management, HR, etc.
- Perform book keeping, compiling and storage all Department

related documents and records.
- Update and verify Attendance and OT Records in ERP for SIG

employees.
- Prepare hardcopies of completed Project Documentations for

customer submission

ADMIN (Engineering)
- Create, update, compile and closing of completed Production &
Work Orders (PDA).
- Filing of MSL hardcopies.

PLANNER
- Facilitate in loading and approval of MSL.
- Item Creation for new parts.
- Follow up and update material status under summary schedule as

per commitments from Buyers
- Raise Alarm to Project Management (PM) if material & parts

delivery commitments are delayed or to be delayed.
- Received delivery of physical parts from Store/Warehouse.
- Verify and ensure delivered material & parts physical quantity tally

with DO documents.
- Assign Production Orders (PDA) per received material/part and

handover to Assembly or Design teams.
- Facilitate with Production and Standard Buyers for modification

rejected / returned parts.
- For received and verified material and parts, conduct timely ERP

Receiving and Closing Transactions.

**Job Requirements**
- Min GCE 'O' level
- Min 2 years relevant experience in Office Administration and

Business Management
- Experience in Book Keeping, Records Filing, and use of office

equipment in a must.
- Able to perform assigne tasks independently
- Trustworthy, ensuring confidentiality of comapany records
- Good interpersonal communication skills.

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