Operations & Administrative Executive

7 days ago

Singapore PEP & CO. PTE. LTD. Full time

Monitor the maintenance of the office premises, assess maintenance requirements/requests, decide appropriate actions, source suppliers/ service providers as required standards and maintain administration documentation
- Purchase and oversee the supplies of stationery and welfare for the office
- Assist with organising the logistics related to meetings/team events (e.g. venue bookings, refreshments etc.)
- Liaise with apartment landlords on quarterly servicing of air conditioners etc
- Do filing and maintenance of relevant documentation
- Liaise with vendors on any procurement related tasks
- Support with the vendor creation process to ensure a fast and smooth service is provided to all vendors
- Perform reception duties not limit to handle walk-in corporate visitors, sorting incoming mails, mailing of outgoing mails and arranging courier services
- Handle general office administrative matters & general upkeep of office
- Assist to check on internal and external social media posting if have been scheduled accordingly
- Create detailed schedules and set deadlines for various stages of a project
- Distribute assignments to creative teams and other departments, depending on their availability and priorities
- Review budget spending with account managers to get client approval
- Monitor projects and workloads, adjusting assignments and deadlines accordingly
- Maintain job files
- Work with freelancers and contractors and ensure they have the resources needed for their job
- Troubleshoot any potential issues and fix them in a timely manner
- Any other ad hoc duties as required

**Job Requirements**:

- Minimum 2 year of relevant experience
- Proficient in Microsoft Office
- Able to work independently and work as a team player
- Detail-oriented and meticulous
- Good understanding of bookkeeping procedures
- Strong analytical skills and data-driven thinking

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