Administrative Executive

1 week ago

Central Singapore Triton AI Pte Ltd Full time

Assist with administrative and coordination support
- Site Safety program coordination
- IT and audiovisual equipment operation for Singapore site
- Ensuring the office environment is clean, neat, organized and functional
- Various company filing when necessary
- Finance Administrative support when necessary
- Office suppliers administration (e.g. stationery, pantry items, courier & mailing, office cleaning services, etc)
- Liaise with vendors, contractors, office services and pantry suppliers to ensure the best services quality to be provided to the company
- Liaise with cleaning management service providers to ensure a safe, clean and orderly working environment
- Support social committee team with various company events and functions, including but not limited to quarterly gatherings, office external events (team building, year end party, CNY celebrations etc.)
- Booking for meeting rooms for external & internal meetings
- Business related travel arrangement, including check tickets, place hotel accommodation, liaising with corporate travel agent etc. including overseas team when necessary.
- Submitting of staff claims
- check receipts, ensuring the claims are align with the company policy
- Other duties which may be assigned by the Company from time to tim

**Requirements**:

- At least 3 years of experience supporting team or managers, preferably in an international commercial environment
- Strong communication, interpersonal and negotiation skills
- Strong coordination and organizing ability and overall point of view, with the ability to prioritize and proactively complete projects
- Excellent time management skills, including the ability to multitask and work under pressure and tight deadlines Details orientated, high sense of responsibilities
- Self-motivated, with very good sense of initiative and able to work effectively with mínimal supervision
- Honest, team cooperation spirit, positive attitude, willing and quick to learn
- Results focused and oriented toward accomplishment of team goals.
- Able to work in a team environment and possess team-based problem solving skills
- Able to work flexible hours to include overtime when needed.

Reg No. R1875181
Triton AI Pte Ltd
License no. 21C0661

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