Assistant Facilities Manager

2 days ago

Singapore JLL Full time

JLL supports the Whole You, personally and professionally.
Internal Audit
Conduct regular internal audits of facility operations, processes, and procedures
Identify areas for improvement and compliance issues
Develop and implement corrective action plans
Maintain accurate records of audit findings and follow-up actions
Finance Management
1st level of approval for all POs
Review and verify all facility-related invoices for accuracy and compliance with contracts
Reconcile discrepancies and resolve billing issues with vendors
Process approved invoices for payment in a timely manner
Maintain organized records of all financial transactions
Management Review Preparation
Collect and analyze data for management review meetings
Prepare comprehensive reports on facility performance, budget status, and key metrics
Create presentations and visual aids to effectively communicate findings to senior management
Assist in developing action plans based on management review outcomes
Operational Oversight
Assist in coordinating daily facility operations and maintenance activities
Monitor service levels and ensure compliance with established standards
Supervise contractors and service providers to ensure quality and timeliness of work
Respond to and resolve facility-related issues and emergencies
Additional Responsibilities
Assist in budget preparation and tracking
Participate in the development and implementation of facility policies and procedures
Coordinate with other departments to ensure smooth facility operations
Stay current with industry trends and best practices in facilities management
As and when directed by the manager
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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