Office Automation Clerk

**Summary**

This position is located in the Food & Beverage (F&B) Division of the Morale, Welfare &Recreation Department (N92), Singapore Area Coordinator. The Food & Beverage Divisionincludes multiple operations located at two locations. Programs include catering, Terror Cluband Cafe Lah. The Food & Beverage Division has multicultural workforce of over 40 personnel.

**Duties**

The purpose of this position is to provide a variety of administrative and payroll related actions and tasks in support of the management functions of the Food & Beverage division.
- The incumbent of this position performs the assigned duties requiring a general knowledge of payroll operations, local national/third country national (LN/TCN) policy, and administrative office duties.
- Receive, log, and route incoming mail/taskers, and maintain necessary suspense controls.
- Compile files for narrative or statistical reports from general instructions.
- Maintain purchase request and work request logs for the division.
- Follow up on outstanding purchase and work requests with appropriate division ordepartment. Maintain personnel actions, records and files.
- Establish and maintain a personnel status spreadsheet.
- Track training and training requirements; coordinates training for personnel. Act as BPAcaller for purchasing.

Incumbent will learn to use Food Trak, ICE and Micros systems to act as back up support.
- Responsible for a full range of payroll duties involving the scheduling, processing,determination of pay actions, payroll records, completion of related reports and/or with theestablishment, maintenance, review and disposition of time and leave records.
- The payroll process includes the collection of payroll data, such as personal action reports,time sheets and supporting documents that reflect work and leave data.
- Utilize payroll soft ware to prepare employee payroll vouchers which itemize gross wages,overtime, deductions, etc.
- Reviews and verifies LN/TCN time card calculations for accuracy and authenticity.
- Creates, updates, edits, formats and prints correspondence, off ice forms, rating sheets,certificates, notices, and other documents using Microsoft Word. Automates and updatesexisting off ice forms.
- Create, update, edit, format, and print reports and spreadsheets utilizing Microsoft Office.

**Requirements**:
**Conditions of Employment**
- Satisfactorily complete all background checks to include Local Agency Check (LAC).

**Qualifications**
- Knowledge of a body of standardized requirements, procedures, and operations associated with technical duties related to the assigned support function related to payroll, responding to recurring questions from employees, preparing time and attendance information and other reports.
- Knowledge of automated databases associated with job duties suff icient to input a range of standard information or adjustments is necessary.
- Skill in written and oral communication suff icient to understand and be understood withregard to the preparation and presentation of findings, recommending and/or carrying our specific actions; preparing correspondence; and communicating eff ectively with MWR personnel and customers.
- Experience working with Microsoft Off ice soft ware (Word, PowerPoint, Excel). Skill inoperating related equipment, such as printers, scanners, and digital senders.
- Must possess ability to type 40 words per minute.
- General experience of 0-6 months preferred

**Education**
- GCE 'O' Level Certificate.

**Benefits**
- Eligible to earn annual/sick leave, be placed in employee group insurance cover and ejnoy a one-month annual wage supplement.

**Required Documents**
- Up to date Resume
- Copy of highest academic education certificate

**How to Apply