Executive/senior Executive, Programmes

1 week ago

Singapore Nanyang Technological University Full time

The School of Physical and Mathematical Sciences (SPMS) is looking for an Executive/Senior Executive to support the MSc by coursework Programmes.

**Responsibilities**

Programme Operations: Admission
- Monitor the overall progress of admission cycle
- Prepare applicant list and check submitted documents are in order
- Prepare matriculation and distribution of matric cards for incoming students

Programme Operations: Academic Services
- Prepare timetables of classes and examinations
- Prepare attendance lists of the modules after add/drop period for records purpose
- Setup teaching evaluations for each mini term
- Book venues for classes and examinations
- Setup modules before each trimester in Oracle
- Setup modules in NTULearn
- Liaise with students for module registrations prior each mini term during add/drop period
- Manage Add/Drop period for every mini term

Programme Operations: Examinations
- Prepare and print attendance lists for the modules in each mini term
- Confirm/Book exam venues and schedule practicum presentations
- Prepare forms for invigilator report (for absentees) and chief invigilator (for collection of examination scripts)
- Prepare spreadsheets with students’ details for Board of Examinations
- Check marklist printouts after Board of Examinations concluded

Programme Operations: Outreach/Marketing Activities
- Organise Outreach Events for prospective students, current students and alumni
- Raise Purchase Requests for catering services via Ariba system
- Prepare ITQ for outreach/marketing related activities
- Prepare workshop/seminar announcements for posting in SPMS/CCEB
- Book venues for information sessions and seminars

Other Administrative Duties
- Manage the onboard processes for Part-time lecturers
- Assist in preparation and consolidation of data for reporting purposes where required
- Assist in any ad hoc matters as delegated as required

**Requirements**:

- Diploma or higher degree, in any discipline
- At least 2 years of relevant experience in academic processes
- Experience of working in the Higher Education sector
- Experience of working in a customer-focused environment
- Proactive and a positive attitude towards work tasks
- Conscientious team player
- Assertive and meticulous
- Good planning and organizational skills
- Ability to work effectively under pressure
- Strong ability to communicate (verbal and written skills) effectively with students, faculty and team members

Hiring Institution: NTU

In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here.

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