Program Assistant
3 days ago
**/PRIMARY DUTY
The Program Assistant works in the Singapore office of Agribusiness-Connect Asia Pte Ltd (ACA) under the direct supervision of the Senior Program Manager for our client accounts. The Program Assistant will work closely with the Senior Program Manager and ACA marketing team in the Singapore office, the Country Representatives and senior managers in SE Asia, provide support and be responsible for every part of program/event preparations and coordination in SE Asia. This position is open for Singaporeans only.
**ESSENTIAL JOB FUNCTIONS **include the following. Other duties may be assigned.
**PROGRAM & EVENT SUPPORT**
❖ Assist in program and event coordination, implement the client’s requirements and expectations for each event to ensure that all marketing activities and projects planned for ACA clients’ international market development plans are accomplished and resources are available and maximized.
❖ Assist in every part of program and event preparations, such as sourcing for vendors, venues, travel and logistics arrangements, event set-up, tear down, and implement follow-up processes.
❖ Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
❖ Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client's tailored requirements.
❖ Prepare correspondence, travel schedules, information related to activity plans and other documentation as requested by the Senior Program Manager and senior managers.
❖ Attend and/or represent ACA at trade shows and fairs, technical meetings, international seminars and other events as may be requested by ACA.
**ADMINISTRATIVE SUPPORT**
❖ Assist with team meetings and office calendar updates associated with the client account(s).
❖ Ensure maintenance of database and proper documentation of all company/client related information - hard and soft copies.
This job description in no way states or implies that these are the only duties to be performed by the employee
occupying this position. Employees may be required to follow other job-related instructions and to perform other job
This job description is not exhaustive and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the company.
**EDUCATION and EXPERIENCE **An equivalent combination of education, training and experience will be considered.
❖ Demonstrated and proven ability to successfully manage organizational resources, events and people.
❖ Minimum of a Diploma in the field of marketing, communications, hospitality, public relations or a related discipline.
**KNOWLEDGE, SKILLS and ABILITIES **, which may be representative but not all inclusive of those commonly, associated with this position.
❖ At least entry level experience as an event coordinator
❖ Excellent in multi-tasking, problem-solving ability and meticulous
❖ Demonstrate agility to take on various tasks if needed
❖ Demonstrate ability to be resourceful, manage multiple projects, work independently and show initiative
❖ Willingness to work, travel and participate in foreign cultures
❖ Effective interpersonal and communication skills
Ability to work in a team or be a team player
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