Head of Operations

3 days ago

Singapore PAPA PALHETA PTE. LTD. Full time

PPP Coffee, formerly known as Papa Palheta, is a leading specialty coffee roaster in Singapore with a network of over 50 partners across the HORECA sector and corporate offices. In addition, the group also owns and operates three F&B retail outlets, including the flagship Chye Seng Huat Hardware. As part of our expansion plans, we are seeking a dynamic and experienced Head of Operations to lead and scale our F&B retail portfolio. This role is pivotal in delivering operational excellence, nurturing a high-performing team culture, and driving sustainable, long-term growth.The Head of Operations will be responsible for overseeing day-to-day operations, managing budgets, developing and implementing operational strategies, and ensuring compliance with health and safety regulations. Additional responsibilities include analysing performance metrics, managing and mentoring team members, and fostering strong communication across departments.

**Key Responsibilities**

**A. Leadership & Team Development**
- Lead and manage a team of managers, including Head Chefs, F&B Operations Managers, Events Managers, Retail Managers and Outlet Managers.
- Recruit, train, and onboard new team members in collaboration with HR, ensuring they are equipped for long-term success.
- Conduct regular performance reviews and build succession plans to support team development and retention.

**B. Operational Excellence**
- Oversee day-to-day operations across all outlets to ensure smooth execution, quality assurance, and brand alignment.
- Develop, implement, and refine SOPs and workflows to improve consistency and efficiency.
- Ensure product quality, service excellence, hygiene, and cleanliness standards are upheld at all locations.
- Prepare and deliver weekly and monthly reports on KPIs, operational challenges, and improvement plans.
- Respond to customer escalations and implement service recovery processes.

**C. Supplier & Vendor Management**
- Drive sales and profitability through effective inventory management, cost controls, and resource allocation.
- Collaborate with key suppliers to ensure product quality, pricing competitiveness, and favourable cost of goods sold (COGS).
- Manage vendor relationships, third-party contracts, and oversee regular facilities maintenance.
- Lead planning and execution of store facelifts, refurbishments, and major renovation projects.

**D. Strategic Execution**
- Execute company initiatives, marketing campaigns, and product launches in alignment with operational capabilities.
- Ensure operational readiness and seamless execution for new store openings or relocations.
- Work closely with the sales and operations teams to gather feedback and continuously enhance workflows and offerings.
- Identify operational gaps and implement scalable solutions for improvement and innovation.

**Minimum Requirements**
- Diploma in Business Administration, F&B, Hospitality Management, or a related field.
- 5-8 years of experience in F&B or multi-site retail operations, with leadership over both front
- and back-of-house functions.
- Strong command of written and spoken English.
- Proven experience in managing P&L, budgeting, and cost controls.
- Demonstrated leadership with high emotional intelligence (EQ) and strong interpersonal skills.
- A track record of driving commercial performance and operational improvements.
- Highly organised, detail-oriented, and systems-driven; thrives in a dynamic, fast-paced environment.

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