Management Assistant

We are looking for a resourceful Management Assistant to join our team supporting our business activities to ensure a smooth running of operations for 2 days a week.

What we ask
- At least 1 year’s working experience as PO assistant, travel assistant or similar role
- Excellent organizational and planning skills
- Ability to multitask, prioritise and coordinate tasks
- Strong customer service skills
- Team collaborator
- Proficient knowledge of online booking tools and search engines
- Familiarity with visa requirements and travel regulations
- Proficiency in Microsoft Office Suite like Excel, Word, Outlook
- Works independently with mínimal oversight
- Organised

What we offer
- Unique company culture of Dutch heritage and international presence
- Competitive bonus scheme, flexible working hours, and the ability to work from home.
- Diverse training and mentoring programs to help you grow on your own professional journey
- Exceptional support of cross disciplinary movement within the company to broaden your knowledge and growth paths
- A friendly and informal working environment
- Autonomy and trust to create longer term impact that helps bring better nutrition to the world

Vacancy description

Travel Support:

- Providing administrative support relating to travel request. Assisting with documentation such as visas.
- Booking travel reservations and managing the itinerary as requested
- Coordinating with hotel, transport company, and other support staff to ensure smooth operation of the trip, including arranging for airport transfers and booking of accommodation.
- Supporting the expense claims for directors in the system
- Serving as a liaison between the Company and travel company, handling issues that arise during travel
- Provide support to employees on the Company’s travel system
- Escalate complaints from employees in relation to the trip to the relevant party (ies)
- Support travel cancellation and refund procedure

Admin Support:

- Partner with end users in the business to manage the purchase order process; coordinating with the different functions, getting the required information/documentation until all requirements for PO/GR are completed
- Coordinate resolution of all issues related to PO errors on behalf of requestor, monitor group POs and ensure timely closure of Pos
- Evaluate vendor payment requests; identify and manage risks or complexities arising from vendor or client locations or other factors.
- Submit and manage financial and contract administration requests
- Conduct administration to support contract completion and storage

Team details

You and us, we go way back. Maybe you grew up with our products, but you have certainly see our iconic brands on the shelves. Did you know that FrieslandCampina is one of the largest dairy cooperation’s in the world, owned by 10,564 member dairy farmers. Everyday our farmers and 22,961 employees in 32 countries try to get the most out of milk, from grass till glass. To us, milk is not just milk. It is more than that. It is something magical to our farmers, our employees, the communities we serve, the businesses we work with and the people to whom we bring happiness. Its not just about what we do, but we are. Driven by our purpose, to provide better nutrition for the world and good loving for our farmers, now and for generations to come.

We are constantly looking for new business opportunities to innovate, contribute and bring high-quality nutrition to the world. We build on a high performance and inclusive culture, act with a growth mindset and a go-getter mentality. That means people here are open, friendy and pragmatic. We are team players that seek collaborations built on trust and respect - and embrace the power of differences in order to grow together.

One of the reasons why our company is driven by our culture and our believe in the power of “we”. It’s in the our nature. For over 150 years, we treasure the uniqu nature of our differences. It is how we operate. We believe that when you stay true to your nature, you will get the most out of our natural potential. If that is in you nature too. Bring your spark. Join us. Grow with us. Unleash your nature.