Project Coordinator

**ROLE OVERVIEW**

Creation Collective will bring unique and experiential programming, to showcase the world’s best music, art and cultural events in Singapore and SouthEast Asia. Creation Collective team starts with a small team of experts in their fields, eager to create and produce shows and events across multiple brands. The role of **Project Coordinator **is responsible for supporting the Head of Projects and the projects team bringing this business to life. The Project Coordinator plays a crucial role in facilitating the smooth execution of projects within an organization.

**KEY OBJECTIVES & DELIVERABLES**

**Project Planning**
- Collaborate with project managers to create detailed project plans.
- Assist in defining project scope, goals, and deliverables.
- Develop and maintain project documentation, including timelines, schedules, and budgets.
- **Communication and Coordination**:

- Serve as a liaison between project stakeholders, team members, and management.
- Organize and lead regular project meetings to discuss progress, issues, and updates.
- Communicate project status and key information to all relevant parties.
- Ensure all timelines and action points are communicated post meetings.
- **Task Tracking and Monitoring**:

- Track project tasks and milestones to ensure timely completion.
- Monitor project progress against established plans.
- Identify and address any issues or risks that may impact project timelines.
- **Documentation and Reporting**:

- Maintain accurate and up-to-date project documentation.
- Generate regular reports on project status, key performance indicators, and other relevant metrics.
- Provide documentation for post-project analysis and lessons learned.
- **Stakeholder Engagement**:

- Engage with project stakeholders to gather requirements and expectations.
- Ensure that stakeholder needs are considered throughout the project lifecycle.
- **Continuous Improvement**:

- Identify opportunities for process improvement within the project management framework.
- Participate in post-project reviews to identify lessons learned and best practices.
- **Ability to write compelling pitch decks**:

- Articulate the company's value proposition, market opportunity, competitive advantage, and growth potential.
- Tailor pitch decks to different audiences, such as investors, potential customers, or strategic partners.
- Incorporate compelling storytelling techniques to engage and captivate the audience.
- Present complex information in a concise and accessible manner.
- Collaborate with the marketing and design teams to ensure a cohesive and impactful presentation.
- **Research skills**:

- Conduct research to gather information and data related to project requirements, industry standards, and best practices.
- Collect and analyze data to support decision-making and project planning.
- Stay updated with industry trends, regulations, and emerging technologies that may impact the project.
- Conduct market research to understand customer needs, preferences, and market dynamics.
- Identify potential risks, challenges, and opportunities through thorough research.
- Collaborate with team members and stakeholders to gather their input and insights.

**TRAITS**
- **Organised **-Ensuring the team is sticking to timelines. Dealing with highly pressured situations with calm decisive action.
- **Analytical** - Work with the team to review, understand, and action on data on a daily basis. Seeing not just numbers, but patterns and trends to ensure being on top of the competition and market developments.

**OTHER INFORMATION**

**THE RIGHT PERSON**
- A passion for events, hospitality and delivering exceptional lifestyle experiences
- Great attention to detail
- Extremely disciplined and focused to achieve agreed targets within given deadlines
- Passionate about what we are and what we do
- Quick thinking and comfortable in a creative setting and a fast-paced environment where each day brings new challenges and rewards.
- A self-starter; happy to pitch into the day-to-day necessary tasks and prioritise long-term projects.
- Excellent work ethic and grounding of discretion and confidentiality.

**KEY RELATIONSHIPS**

The role reports to: Head of Projects

**Salary**: $2,800.00 - $3,500.00 per month

Schedule:

- Monday to Friday

**Experience**:

- Project management: 2 years (preferred)

Ability to Commute:

- Singapore 088869 (required)

Ability to Relocate:

- Singapore 088869: Relocate before starting work (required)

Work Location: In person