Senior Administrative Assistant

1 day ago

Tampines, Singapore United World College of South East Asia Full time

UWCSEA East Campus is seeking an experienced Senior Administrative Assistant to join our Admissions Department, starting in April / May 2025.

The role organises and supports logistics for online and in-person tours, including sending invites for in-person assessments and other Admissions events. The incumbent also supports the yearly Open Day events on both Campuses and other daily administrative requirements of the Admissions office.

Main Responsibilities
- Supports the gathering of Marketing data by tracking Admissions enquiries to the College using the prescribed software
- Coordinates booking logistics for in-person and online tours, meetings, and other visitors using prescribed software, in collaboration with the Senior Administration Assistant at the other campus
- Oversees marketing materials and other office supplies required for the Admissions office
- Provides ongoing support throughout the year for the Immigration Admissions Assistant for immigration pass verifications
- Supports other daily administrative requirements of the Admissions team, as needed (e.g. generating summary information on newly enrolled students to school centres using prescribed software
- Assist with any other duties, tasks or jobs with similar levels of responsibility and complexity to the assigned job grade as may be reasonably requested by the line manager and/or the College

Person Specifications
- At least 5 years of administrative work experience
- Good command of spoken and written English
- Experience in detail-oriented work involving accuracy and timely accomplishment of tasks essential
- A motivated and proactive self-starter with a high degree of flexibility, curiosity, resourcefulness and independence; keen to learn and involve themselves in the department
- Team player with a positive working attitude, who enjoys collaborating with others and on departmental projects
- Oral fluency in Chinese highly desirable
- Well-organised and capable of managing multiple priorities effectively and efficiently; accurate and meticulous
- Proficient in Google suite, Excel, and ability to learn software systems used by the College

Applications

Work Location: In person

Application Deadline: 12/03/2025

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