Receptionist Admin

2 days ago

Singapore BEEP REWARDS PTE. LTD. Full time

**About Beep**

Beep is reimagining rewards in Singapore. We empower brick-and-mortar merchants and shoppers with a smarter, more sustainable way to earn and enjoy rewards. Join our growing team and play a key role in building the future of loyalty.

**Role Overview**

Our team values collaboration, creativity, and efficiency, and we are looking for a motivated individual to join us in supporting smooth office operations, HR functions, and promoter coordination. This is an exciting opportunity to gain exposure across multiple areas and contribute directly to the growth of our company.

**Other Information**
- **Working Days/Hours**:Monday to Friday, 9:00am - 6:00pm
- **Salary Range**:$2,800 - $3,500
- **Location**:68 Kallang Pudding Road, SYH Logistics Building, Singapore 349327

**Responsibilities**

**Reception & Office Administrative Duties**
- Receive, sort, and distribute daily mail, couriers and deliveries.
- Maintain a neat, welcoming and organised office environment.
- Manage meeting room bookings and assist with set-up when required.
- Ensure timely ordering and replenishment of office supplies and pantry inventory.
- Coordinate with building management and vendors on office maintenance and facilities matters.
- Support office safety procedures, including participation in fire drills.
- Assist management with administrative tasks including document handling, filing, data entry and internal coordination.
- Provide HR support in basic record-keeping and employee-related administration.
- Perform other ad-hoc duties as assigned to support smooth business operations.

**HR & Finance Support**
- Assist in planning and coordinating company events and meetings.
- Schedule, brief, and arrange promoters for roadshows.
- Prepare and maintain records of promoter deployment (attendance, hours, feedback, etc.).
- Coordinate logistics for roadshows, campaigns and promotional events.
- Serve as the administrative point of contact between promoters and internal teams.
- Assist with basic bookkeeping tasks such as data entry of invoices, expense claims and payment records.
- Support finance team in preparing simple reports and filing financial documents.

**Requirements**:

- Min 1 years in Administrative
- Basic understanding of administrative procedures and HR work
- Able to work independently and manage time effectively
- Strong organizational and communication skills
- Proficient in Microsoft Office (Excel, Word)

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