Executive Assistant
1 week ago
-Family Group: AdministrationKey Responsibilities
**Office Administration & Support**
- Assist with general office management tasks to ensure smooth daily operations
- Handle asset management matters
- Submission and coordination with ITD on laptop assignments to new hires and replacement of old laptops
- Disposal of old laptops
- Partner with Finance on assets tagging
- Create/enhance/update assets tracking sheet
- Provide logístical and administrative support for meeting setups (e.g. room bookings, equipment setup, tea breaks)
- Be the key administrative point of contact for the upcoming office move in August 2025 - liaising with internal stakeholders and managing the move logistics
- Submit requests to ITD for new hires VPN access.
**Procurement & Finance Support**
- Process purchase orders (PO) and coordinate invoice tracking and submission
- Provide administrative assistance for incidental expenditure tracking for the office
**Project Support and Coordination**
- Support the roll-out of wellbeing initiatives and management of EDM on viva engage
- Track and support project timelines, follow up on outstanding actions, and help consolidate updates for reporting (e.g. onboarding project in collaboration with ITD and department admins).
**Records Management and Ad Hoc Support**
- Support in department activities or initiatives, including townhalls, well-being events, etc.
**Ad-hoc HR Ops Support**
- Any other ad-hoc HR Ops support from time-to-time.
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Administrative Assistant
1 week ago
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