Temp Office Admin Support

3 days ago

Singapore Hegen Pte Ltd Full time

**Hegen is a fast-growing company specialising in mother and baby products and with a mission to enhance the breastfeeding journey and help ease the transition into parenthood with meaningful products and services. As one of the top 10 fastest growing companies in Singapore, Hegen takes pride in creating innovative and practical solutions for time-strapped parents.**

**THE ROLE - Office Admin Support (Temp - 6 Months)**:
Hegen offers proactive and people-oriented Office Admin the opportunity to play a meaningful role in providing administrative support to the entire company. With your impeccable attention to detail and willingness to go the extra mile, you will play a key role in brightening every employee’s day-to-day experience.

**Responsibilities**:

- Oversee the entire Back Office functions and provide immediate administrative support to Management and colleagues
- Onboard all future new joiners for tech-related matters (e.g Facial Recognition, Laptop Setup), and to ensure all equipment is returned on exit
- Liaise with external vendor for all IT related matters/issues
- Ensure steady and sufficient supply of office equipment (stationery, essentials)
- Work with Finance in purchase of items for the various departments
- Work closely with external vendors/contractors for office refurbishment or maintenance
- Handling of corporate/management related matters
- Work closely with receptionist to support commercial and external events
- Liaise with Building Management when needed
- Cover receptionist duties (if needed)
- Welcome, attend and engage all guests and customers to ensure comfort and needs are met when requested
- Any other tasks as assigned

**Requirements**:

- At least 3 years of experience in Office Support, Administrative and Secretarial functions
- Excellent communication and interpersonal skills
- Responsible and meticulous
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Able to learn and adapt to IT and technological equipment within the office
- Independent with the ability to adapt to a fast-paced environment

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