Administrative Assistant

**Company description**

The ED-SG team consists of a dedicated group of admissions managers, consultants, and teachers who are all driven by one shared goal - helping your family find the right international school in Singapore. Our consultants are familiar with and have visited the various international schools, so they know exactly which areas each school excels in.

Our team knows that every family has a unique set of needs and goals - which means that we need a new approach to each client’s search for the best international school for their child. We take your unique needs - from language preferences to extra-curricular activities - into consideration when we curate your tailored list of potential schools.

Many of our consultants are a part of families that have relocated to new places in the past, so we know of and understand the struggles and challenges your family might face when you move to Singapore. Because there are more than a thousand privately registered schools in Singapore that families can choose from, we want to give you the insights and advice you need to navigate their wide range of programs, activities, and fee structures. If you’re relocating to Singapore, we’ll help you simplify your school search so that you can save countless hours that you could be spending with your family instead.

Let our qualified and experienced team help you find the right school for your child. Reach out to us on our contact page and one of our expert consultants with give you a call.

**Job description**
- Customer Service Orientation
- Mandarin Speaking.
- Handling incoming calls and other communications.
- Managing filing system.
- Updating paperwork, maintaining documents, and word processing.
- Organizing travel by booking accommodations and reservations needs as required.
- Coordinating events as necessary.
- Maintaining office equipment as needed.
- Experience as a virtual assistant.
- Creating, maintaining, and entering information into databases.
- Organize and schedule appointments and meetings
- Maintain contact lists
- Produce and distribute correspondence forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports
- Provide information by answering questions and requests
- Take dictation
- Research and creates presentations
- Generate reports
- Handle multiple projects
- Prepare and monitor invoices
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Organize travel arrangements for team members
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Cover the reception desk when required
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort, and distribute the mail
- Answer telephone calls and pass them on
- Manage staff and customer appointments
- Maintain up-to-date employee holiday records
- Coordinate repairs to office equipment
- HR and payroll administration
- Photocopy and print out documents on behalf of other colleagues
- Provide polite and professional communication
- Implement clerical duties and administrative processes
- Conduct data entry

**Salary**: $3,000.00 - $4,000.00 per month

**Benefits**:

- Flexible schedule
- Work from home
Schedule:

- Monday to Friday
Supplemental Pay:

- Performance bonus
COVID-19 considerations:
Customer meetings are virtual. 50% work from home.