Executive Admin Assistant, Apac Marketing

5 days ago

Singapore JACOBS DOUWE EGBERTS Full time

Company Description
JDE is a subsidiary JDE Peet’s, the world's leading pure-play coffee and tea company, headquartered in The Netherlands. For more than 265 years, JDE has been inspired by the belief that it’s amazing what can happen over a cup of coffee. Today, JDE unleashes the possibilities of coffee and tea in more than 100 countries, through a portfolio of over 50 brands including L’OR, Jacobs, Senseo, Tassimo, Douwe Egberts, OldTown, Super, Pickwick and Moccona.

**_
What’s it like to work at JDE?_**

We are proud of our passionate, driven associates that challenge the status quo and pursue mastery in everything they do. Our goal is simple and ambitious - JDE: A coffee & tea for every cup.

At JDE, we're Made to Stand Out. Every day we are progressive in outlook, ambitious in nature, resourceful in action and decisive in approach, bringing coffee and tea moments to everyone around the world.

**Job Description**:
The Executive Admin Assistant assists the Marketing Director APAC and her teams in executing their responsibilities.

The Executive Admin Assistant reports into the Marketing Manager Innovation & Excellence APAC and has no direct reports.

The role will have a primary focus on day-to-day Executive Administrative tasks, supporting the APAC Marketing and Innovation Delivery Management teams. No marketing experience required.

This is a 6-month contract role, direct payroll.

**Responsibilities**:
An Executive Administrative role including the following tasks:

- Aid with meeting preparations incl. finding suitable meeting time & dates, sending meeting invites and agenda and note taking
- Organizing team lunches and team events
- Attain signatories on documents / contracts / invoices
- PO administrations incl. issuing Production Requisition and processing Goods Receive Note (in SAP)
- Processing expense claims
- Keeping track of the Marketing Budget spends and forecast
- Managing the online Marketing HUB (knowledge system)
- Managing couriers, purchase and send (competitive) product samples
- Basic data entry
- Ad hoc administrative duties as assigned

Ad hoc support to the Regional Sales Team as well as Regional Innovation Delivery Management team (based in MY) including.

**Qualifications**:
**Requirements**:

- Bachelor’s degree preferred
- 4-6 years of experience as an Executive Admin Assistant. Ideally, experienced working in an international and multi-cultural environment.
- no Marketing experience required
- Diplomatic attitude
- Attention to detail and accurate
- Must have basic computer knowledge and Microsoft office (MS Teams, Excel, PowerPoint)
- Must have experience with SAP program (for financial admin)
- Excellent communication skills
- Able to work collaboratively with other EA’s in the organization

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