Office Manager
2 weeks ago
**Key Responsibilities**
- **Office Operations Management**Manage and coordinate all aspects of office operations, including administrative tasks, office layout, and maintenance. Ensure a clean, organized, and safe office environment by overseeing housekeeping, maintenance, and adherence to safety standards. Develop and enforce office policies and procedures to streamline operations.
- **Vendor and Inventory Management**:Coordinate with vendors for office supplies, equipment, and service needs, ensuring competitive pricing and quality. Oversee facility management, including liaising with property management for repairs, security, and other building-related matters.
- **Administrative Support**:Serve as the point of contact for incoming calls, mail distribution, and general inquiries. Prepare and distribute internal communications, reports, and other administrative documents. Organize meetings, schedule appointments, and coordinate travel arrangements for executives and staff.
- **Budget and Expense Management**:Track office expenditures and manage the administrative budget, ensuring cost-efficiency. Process invoices, expense reports, and petty cash, coordinating with the finance team to maintain accurate records.
- **Health, Safety, and Compliance**:Ensure the office complies with health, safety, and environmental standards, including OSHA regulations and local compliance requirements. Conduct regular safety checks and ensure emergency plans are in place, including fire drills and first-aid procedures.
- **Provide secretarial support to Managing Director**
**Qualifications**
- Bachelor’s degree in Business Administration, Management, or equivalent work experience.
- Min. 5 years of experience in office management, preferably in a manufacturing or industrial setting.
- Strong organizational and multitasking skills with a high level of attention to detail.
- Excellent communication and interpersonal skills to foster a collaborative work environment.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Knowledge of health, safety, and regulatory compliance is a plus.
- Possessed Singapore Class 3 Driving License, a company car is provided
- Excellent level of verbal and written English and Chinese
**Start Date**:Employment is anticipated to commence in February or March 2025.
Pay: $3,000.00 - $6,000.00 per month
Work Location: In person
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