Conference Manager/assistant Conference Manager
2 days ago
**Responsibilities**:
- Carry out all duties and responsibilities related to conference management for the assigned conference(s) from planning, execution to completion.
- Drafting a project plan to outline timelines and milestones with a phased approach from initiation to planning/design, execution to completion and ensuring that core and supporting functions/departments adhere for delivery of conference(s).
- Conduct and record meetings with client(s) as and when required.
- Budget management for the assigned conference(s):
- Propose a detailed financial budget and obtain approval from the client.
- Monitor revenue and expense to ensure that the conference is performing well financially.
- Work with Finance department on invoicing and account reconciliation matters for both pre-and post-event.
- Ensure that all expenses processed by both core and supporting functions/departments are in compliance with SOP.
- Client liaison and servicing.
- Perform day-to-day administrative functions and be the point-of-contact for both internal and external parties to ensure successful implementation and delivery of the project tasks.
- Coordinate and work with the Operations team to manage and oversee the logistics requirements on-site among stakeholders, service providers, venue managers and attendees.
- Work with Marketing and Communications team on the marketing and PR plans to better align planned efforts for conference promotion and delegate sales.
- Work with Hospitality and Protocol team on the requirements for hotel rooms and/or transfers depending on the conference’s requirements.
- Ensure that the delegate sales target for conference(s) is/are met.
- Ensure compliance with IT security SOPs set in place internally by internal conference team and external vendors hired to service the conference.
- Look at creative ways to deliver a high quality and memorable experience for attendees.
- Day-to-day administration to facilitate scope of work; and
- Ensure that conference databases are maintained and kept up to date after every conference(s).
**Requirements**:
- Degree or Diploma holder. He/she should have at least 3 years of experience organising conferences, preferably with at least 1 year in a managerial position.
- Experience in pitching/bidding for projects would be preferred but not mandatory.
- Possess experience in organising a virtual and/or hybrid event.
- Strong presentation, interpersonal, communication skills with client-service orientation.
- Possess good planning, organisational and multi-tasking skills.
- Good communication & negotiation skills and have the ability to manage multiple events.
- Possess a positive attitude and high standards in work ethics & personal integrity.
- Good time management skills with the ability to prioritise, work under pressure and meet deadlines.
- Ability to work in a fast-paced and highly cross-functional organisation.
**Job Type**: Contract
Contract length: 12 months
**Salary**: $3,600.00 - $4,200.00 per month
**Benefits**:
- Professional development
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
Work Location: In person
-
Airport Boulevard, Singapore Experia Events Pte Ltd Full timeRequired to organise and manage a hybrid/virtual/in-person conference from start to finish but not limiting to: - Plan, implement and execute conference(s) assigned. - Project management including performing secretariat functions, speakers & delegates management, delegates recruitment, registration management, call for papers, registration & database...
-
Assistant Manager/manager
1 week ago
Airport Boulevard, Singapore Experia Events Pte Ltd Full time**Responsibilities**: - Provide operations/logistics support for exhibitions, conferences and events organised/managed by the company, including tenanted events in Changi Exhibition Centre. - Produce the exhibition information and order manual to ensure information provided is complete and up to date. - Develop budgets and manage expenses to ensure monies...
-
Assistant/operations Manager
14 hours ago
Airport Boulevard, Singapore Experia Events Pte Ltd Full time**Responsibilities** - Provide operations/logistics support for exhibitions, conferences and events organised/managed by the company, including tenanted events in Changi Exhibition Centre. - Produce the exhibition information and order manual and ensure and that information provided is complete and up to date. - Develop budgets and manage expenses. - Manage...
-
Operations Executive
1 week ago
Airport Boulevard, Singapore Experia Events Pte Ltd Full time**Responsibilities**: - Provide operations/logistics support for exhibitions, conferences and events organised/managed by the company, including tenanted events in Changi Exhibition Centre. - Produce the exhibition information and order manual to ensure information provided is complete and up to date. - Develop budgets and manage expenses to ensure monies...
-
Project Manager
2 weeks ago
Airport Boulevard, Singapore Experia Events Pte Ltd Full time**Responsibilities**: You will be required to perform the following: - Overall, in-charge of the project with the support of other team members (Conference, logistics, admin, sales, marketing) to ensure the success of the event. - Drive a sound business model and manage the budget for each edition of the event and to ensure expenditure is managed...
-
Manager for Hospitality
2 days ago
Airport Boulevard, Singapore Experia Events that influence Full time**Responsibilities**: - To be an effective lead, overseeing the planning and provision of hospitality for fly-in VIPs and dignitaries including air travel and hotel accommodation. - To liaise closely with ministries, government agencies, statutory boards, embassies and commercial vendors to ensure that the visiting dignitaries have a positive experience...
-
Project Coordinator
1 week ago
Airport Boulevard, Singapore Experia Events Pte Ltd Full time**Responsibilities** - Provide administrative support under the supervision of respective department Project Director/Manager. - Provide support for management of registrations, including compilation of attendance, confirmation of business information, enquiries on travel & accommodation, for loading onto online registration platform, together with any...
-
Project Manager
2 weeks ago
Airport Boulevard, Singapore Experia Events Pte Ltd Full timeYou will be required to perform the following: - Overall, in-charge of the project with the support of other team members (Conference, logistics, admin, sales, marketing) to ensure the success of the event. - Drive a sound business model and manage the budget for each edition of the event and to ensure expenditure is managed efficiently. - Work with client...
-
Senior Manager
14 hours ago
Changi Airport, Singapore CAA Civil Aviation Authority of Singapore Full time[What the role is] The Civil Aviation Authority of Singapore (CAAS) is looking for a driven professional with extensive experience in planning, coordinating, and executing a variety of events, ensuring they are successful and meet organisational objectives to join our newly formed CAAS Events Team. [What you will be working on] As Senior Manager / Manager...
-
Senior Manager
2 days ago
Changi Airport, Singapore CAA Civil Aviation Authority of Singapore Full time[What the role is] The global unmanned systems sector has made quantum leaps and is expected to grow rapidly, driven by commercial and recreational use-cases. To capture the potential and opportunities of the unmanned systems sector for Singapore, the Unmanned Systems Technology, Engineering and Planning (UTEP) Division assesses, identifies, and forges...