Senior Associate, Administration
1 week ago
Company Description
**About MUFG Investor Services**:
MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG - one of the largest banks in the world with $2.8 trillion in assets - we provide clients access to a range of leading solutions from fund administration, middle-office outsourcing, custody, foreign exchange, trustee services and depository to securities lending and other banking services.
With a diverse and dynamic network of offices across the globe, MUFG Investor Services provides challenging and rewarding careers. We achieve this by offering continuous learning and development, collaborative team work environment, promotion of work-life integration, and exposure to a wide variety of work.
Imagine your future at MUFG Investor Services where you can grow professionally, in a diverse and inclusive workplace that rewards your contribution.
LI-Hybrid
**Job Description**:
The purpose of this role is to provide all round administrative support to our Singapore office. This is an office based position reporting to the Managing Director, Client Operations. Key responsibilities include the following:
- Coordination of all administrative functions in the office, including secretarial, reception, mail delivery/courier service, meeting & conference call preparation and scheduling, minutes writing, etc.
- Management of local facility issues by maintaining preferred vendor agreements for suppliers. (I.e. cleaning, maintenance, stationery, storage, moving, security, etc).
- Act as the point of contact for staffs and office operation matters which involves engagement with various external stakeholders such as the building manager and suppliers.
- Overseeing the maintenance of office facilities, and equipment.
- Developing and maintaining administrative systems to increase efficiency.
- Handles travel and accommodation bookings for staff and visitors.
- Organizing corporate events and staff engagement activities.
- Performing bookkeeping tasks such as monitoring accounts payable and budget tracking.
- Support IT Procurement with new joiner / leaver / existing users IT requirements.
- Point of contact for office desk booking system.
- Other ad-hoc duties as assigned.
**Qualifications**:
- Prior experience as an office assistant, office administrator or handling administrative responsibilities
- At least 4-6 years of administrative or corporate experience, ideally working in a global role
- Diploma or Bachelor's degree in Business studies/ Administration/Management or equivalent is preferred
- Experience working in Financial Services or related sector is preferred
Additional Information
At MUFG Investor Services, we are exceptionally proud of our approach to Hybrid Working. It enables the flexibility to thrive from wherever our employees work and, stay connected to their team and our culture. When we make Hybrid Working plans, we get to know the individual and pride ourselves in underpinning all our decisions with fairness and consistency.
MUFG Investor Services provides all of its employees with an extremely attractive compensation package. In addition to base salary, there is a group medical insurance scheme, group pension scheme, reimbursement of professional subscriptions, paid holidays and assistance towards gym memberships.
**MUFG is an equal opportunity employer.
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