Senior Executive, Medical Affairs

4 days ago

Singapore Parkway Pantai Full time

Functions as the Peer Review Learning (PRL) Coordinator for IHH SG Hospitals (IHH) Medical Affairs.
- Annual review of PRL Standard Operating Policy (SOP)
- Ensures organization compliance with MOH Directives on PRL.
- Ensures that Site Medical Affairs schedules and coordinate PRL sessions in line with SOP
- Ensures that PRL Quality Assurance Forms are completed and filled.
- Compiles PRL doctors attendance records
- Sends reminder / warning letters to doctors, where applicable and in a timely manner.
- Prepare and upload spreadsheet for PRL scheduling and capture attendance.

PRL Coordinator at MEH
- Coordinate with the Specialty Interest Group (SIG) Representatives to organise PRL sessions for the Top 10 Specialties in compliance with MOH PRL Directives.
- Coordinate with SIG Representatives to confirm speakers.
- Send out calendar / notice of PRL sessions in a timely manner including reminders. 2.4 Track doctors attendance and update spreadsheet.

Audits
- Assist the HOD with preparations for JCI and PRL Licensing audits.
- For MOH, assist to ensure that hospital level processes, in relation to Medical Affairs PRL matters are compliant to PHMC Licensing Terms and Conditions.
- Conduct Operating Theatre Audits on the procedures performed and the surgical team in compliance with Ministry of Health (MOH) requirements.

Accident & Emergency Roster
- Prepare admission data and admission projections and new doctor request
- Meet and discuss with Chief Executive Officer (CEO) Forecast on (4.1) to confirm doctors to be retained / added / removed
- Prepare roster based (4.2) and prospective leave projections.
- Revise roster based on doctors instructions.
- Disseminate roster to Doctors on the roster and internal departments.
- Revise roster based on doctors leave and coverage following (4.5).

Secretariat to the Medical Advisory Board, Standing Committee and SIGs
- Organising the large number of meetings and working on the Agenda with the Chairpersons and internal stakeholders before the meeting.
- Minute meetings and ensure follow-up up actions with the various stakeholders are completed before the next ting.
- Senior Executive is responsible for organising talks for SIGs and working with the doctors to schedule them as speakers eg Dental, Xray Rounds (covering multi-disciplinary specialties including Radiologists).
- Support in the Medical Advisory Board election process - process that involves 3 months of work. undefined.

**Key accountabilities**:

- Timeliness, accuracy, and comprehensiveness in meeting the needs of accredited doctors and hospital management.
- Timeliness, accuracy, and savviness in communicating issues to accredited doctors and / or hospital management.
- Level of rapport with accredited doctors and hospital management.
- Effective troubleshooting of day-to-day operational issues.
- Efficiency and thoroughness in planning meetings, audits, and other events for the medical staff organisation.
- Accuracy, simplicity, and neatness of organisation in the maintenance of personnel files, databases, and contact lists.
- Demonstration of soft skills in handling difficult interpersonal situations involving hospital staff and / or accredited doctors.
- Non-disclosure of confidential info to external parties.

**Qualifications & Experience**:

- Diploma or Degree (Fresh Graduate)
- Good command of English (both spoken and written)

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