Assistant Executive

4 days ago

Singapore MHA - Singapore Prison Service (SPS) Full time

**What the role is**

As an Assistant Executive (Registry), you are to assist the Manager in the management of the department’s records as well as administrative functions to support the department’s operations. You will also assist the Manager in the implementation of policies/procedures or development of systems for records management.

**What you will be working on**
- The jobholder will be involved in the day-to-day operations of HQ Registry and Mailroom. These include ensuring the prompt despatch of documents to the relevant officers and that records are promptly and properly filed to the relevant files and the e-Registry System.
- Ensure that records are promptly disposed or archived with the National Archives of Singapore (NAS). He identifies and prepares records for archival including the digitisation and transfer of records to NAS.
- Administration of the e-Registry system. He must be able to guide the users on using the system.
- Management of records stored offsite with vendor. The jobholder coordinates with the vendor for the storage or destruction of records and monitors the consumption of the contract.
- Perform any other duties as directed by Manager, Administration & Registry.

**What we are looking for**
- Interested job applicants with experience in records management in government agencies and keen to acquire the necessary knowledge and skills on record management and mailroom operations.
- Strong interpersonal and communication skills.
- Able to lead and guide others.
- Able to work and make sound judgments independently.
- Able to grasp key issues and resourceful and also have an eye for details.

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